At a Glance
- Tasks: Support the CEO's office with high-level admin tasks and event coordination.
- Company: Global tech firm with a dynamic and fast-paced environment.
- Benefits: Gain exposure to UHNW support and career growth opportunities.
- Other info: Perfect for those looking to advance into private or family office roles.
- Why this job: Join a prestigious team and make a real impact in a high-profile role.
- Qualifications: Experience in senior-level admin support and strong organisational skills.
The predicted salary is between 24000 - 28000 £ per year.
We’re recruiting a really great role for our client; a global technology firm. They’re looking for a switched on and personable Administrative Assistant to join the Office of the CEO and support his Principal EA in America. This role is essential to ensuring the CEO and senior leadership team can operate with focus, efficiency, and impact, supported by a highly organised and trusted administrative function. The role offers exposure to UHNW support and would be a great step for anyone looking to move into private or family office position in the future.
About the Role
As an Administrative Assistant in the Office of the CEO, you will provide high‑level administrative and operational support to the CEO’s office, working closely with the Principal Executive Assistant and Chief of Staff. This is a highly visible role requiring discretion, attention to detail, and the ability to manage multiple priorities in a fast‑paced, international environment. You will be central to the smooth day‑to‑day operation of the CEO’s office, supporting executive administration, coordinating meetings and events, and ensuring seamless logistics for senior‑level engagements.
Key Responsibilities
- Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, expenses, and document preparation.
- Deliver on‑site support for CEO office meetings, including room bookings, catering, guest coordination, and AV setup.
- Coordinate and support virtual meetings using video and teleconference platforms.
- Compile, manage, and retain confidential executive and board materials with discretion.
- Partner closely with the Principal Executive Assistant on all Office of the CEO activities.
- Manage invoices, expenses, and office administration, including supplies and mail handling.
- Support ad‑hoc projects, initiatives, and priorities as required.
Event Support
- Assist with planning and execution of CEO office events, including logistics, venues, vendors, and budgets.
- Liaise with suppliers on contracts, payments, and event requirements.
- Coordinate with internal and external assistants to ensure smooth event delivery.
About You
We’re looking for an experienced administrative professional who thrives in high‑pressure, senior‑level environments. You’ll be proactive, organised, and discreet, with a strong sense of ownership and pride in delivering a first‑class support experience. You’re someone who can communicate confidently, build trust easily, and remain calm while managing multiple, competing priorities. You need to be someone who understands that no job is too big or too small and can bring a high level of emotional intelligence to the role.
What You Bring
- Experience providing senior‑level administrative and event support.
- Exceptional organisational skills with strong attention to detail and accuracy.
- Proven ability to handle confidential information with professionalism and discretion.
- Confidence coordinating complex schedules, global travel, and executive priorities.
- Strong written and verbal communication skills with a polished, professional style.
- Advanced proficiency in Microsoft Office and virtual meeting tools.
- A proactive, adaptable, and solution‑focused approach.
- Ability to work collaboratively with senior leaders, board members, and internal partners.
Administrative Assistant to UHNW CEO’s Office in London employer: Maximum ManagementFrazer Jones USA
Join a leading global technology firm that values innovation and excellence, offering a dynamic work environment where your contributions directly support the CEO and senior leadership team. With a strong emphasis on employee growth, you will have the opportunity to develop your skills in a high-pressure setting while enjoying a culture of collaboration and trust. This role not only provides exposure to ultra-high-net-worth clients but also positions you for future advancement within private or family office roles.
Contact Details:
Maximum ManagementFrazer Jones USA Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant to UHNW CEO’s Office in London
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We think you need these skills to ace Administrative Assistant to UHNW CEO’s Office in London
Some tips for your application 🫡
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How to prepare for a job interview at Maximum ManagementFrazer Jones USA
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