HR Assistant

Main purposes of role

This HR Assistant role is for the London office of a US Law Firm based in London, with approx. 100 people. This position provides support across multiple HR functions and ER processes, as part of a very small locally based team. This person will work closely with the Director of Administration (DOA), Senior HR Specialist and the Director of Recruiting, UK/Asia on the end to end coordination of the employee lifecycle, working directly with the business and participating in HR related projects. This is a hands-on and varied role, which requires good working knowledge of HR administration, process and best practice.

Key duties

• Coordination of recruitment process for new hires, including relevant tracking;
• Onboarding of new staff, including the preparation of all offer documentation;
• Coordinate the orientation and induction sessions;
• Coordination of the departure process and all related administration;
• Coordinate the Firms eLearning training process, and support the coordination of any in-person training requirements;
• Responding to employee queries and ensuring a high service is delivered;
• Assisting with the preparation of any maternity, paternity, contract change or similar HR correspondence documentation;
• Ensuring that absence is tracked and monitored, and that cover is organised if required;
• Maintenance of the local HR files and records;
• Ensuring that employee milestones, such as probationary periods are monitored;
• Ad hoc support with payroll and benefits administration;
• Supporting the office’s Business Continuity efforts and plans;
• Assisting with the office’s CSR and Opportunities and Engagement initiatives and programmes;
• As a member of the HR team, you will be instrumental in creating good working relations with people at all levels within the Firm, flagging any ER issues to the attention of the Senior HR Specialist or DOA;
• Work collaboratively as part of a team, for example providing backup reception desk duties when coverage is needed;
• Performing other HR and office related duties as needed.

Person Specification

• Previous experience working in an HR administrative or HR Assistant role, preferably in a professional services environment;
• CIPD qualification (or working towards it) is preferred;
• Excellent organisational skills, able to manage multiple priorities, with experience of managing end to end tasks that require multiple touch points;
• Excellent communication skills, with the ability to work confidentially, confidently and collaboratively;
• Ability to develop and maintain positive working relationships with all relevant stakeholders, both internal and external;
• Self-motivated, disciplined individual with excellent problem-solving skills;
• IT literate, able to comfortably pick up new systems with a logical approach;
• A calm, clear thinker with keen attention to detail; a multi-tasker who enjoys a fast-paced working environment;
• A desire to take ownership and see a task through to completion;
• Excellent client service skills with a positive can-do attitude;
• Professional, presentable, articulate and confident.

Working Pattern

This is a full-time position, with the working pattern open to consideration. Core office hours are 9:30am to 6:00pm. This role will ideally suit someone willing to be present in the office, a minimum of 4 days per week.