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- Tasks: Provide top-notch support to C-suite leaders in a fast-paced environment.
- Company: Join a dynamic international organisation with a focus on excellence.
- Benefits: Competitive salary, professional development, and a vibrant work culture.
- Why this job: Be the backbone of senior leadership and make a real impact every day.
- Qualifications: 5+ years supporting C-suite, excellent communication, and organisational skills.
- Other info: Thriving environment with opportunities for growth and development.
The predicted salary is between 36000 - 60000 ÂŁ per year.
We’re looking for an experienced Executive Assistant to provide highly organised, proactive and discreet support to the senior leadership team within a fast‑paced, international organisation. You’ll be working closely with multiple members of the C‑suite, ensuring their priorities run smoothly, their time is protected and they’re set up for success every day. This role requires exceptional organisation, strong judgement and the ability to manage several high‑level relationships with confidence and professionalism.
What You’ll Do
- You’ll deliver seamless, high‑quality support across diaries, international travel, meetings, communication and coordination.
- You’ll anticipate needs, solve problems early and help C‑suite leaders stay focused.
Responsibilities include:
- Managing complex, fast‑moving diaries for several C‑suite executives, protecting focus time and anticipating scheduling needs.
- Coordinating UK and European travel, adapting quickly to changes and ensuring everything runs smoothly.
- Preparing and supporting key meetings, creating agendas, materials, attendee coordination and tracking actions.
- Acting as a professional, trusted point of contact for internal and external stakeholders.
- Handling executive admin support including expenses, documentation and structured record‑keeping.
- Streamlining routines and improving coordination across C‑suite workflows.
About You
You’ll thrive in this role if you bring a calm, solutions‑focused approach and enjoy creating order around senior leaders with demanding schedules.
We’re looking for someone who:
- Has a minimum of 5 years’ experience supporting at C-Suite level in a fast‑paced environment.
- Is confident managing multiple C‑suite calendars and conflicting priorities.
- Communicates clearly, professionally and with excellent attention to detail.
- Handles sensitive information with absolute discretion and sound judgement.
- Is proactive, anticipatory and able to stay ahead of shifting priorities.
- Builds strong working relationships and navigates senior‑level interactions comfortably.
- Is confident with Microsoft Outlook, Teams, PowerPoint and Excel.
Executive Assistant to the C-Suite employer: Maximum ManagementFrazer Jones USA
Contact Detail:
Maximum ManagementFrazer Jones USA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the C-Suite
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its C-suite members. Show us that you understand their priorities and how you can help streamline their busy schedules.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! We want to see your application and help you land that dream job supporting the C-suite. It’s a great way to ensure your application gets the attention it deserves.
We think you need these skills to ace Executive Assistant to the C-Suite
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with C-Suite support, diary management, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed multiple priorities and supported senior leaders in the past.
Showcase Your Organisational Skills: In your application, emphasise your exceptional organisational skills. Mention any tools or methods you use to keep things running smoothly, especially when managing complex schedules and travel arrangements. We love a proactive approach!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Maximum ManagementFrazer Jones USA
✨Master the Art of Diary Management
Since you'll be managing complex diaries for C-suite executives, brush up on your calendar management skills. Familiarise yourself with tools like Microsoft Outlook and practice how to prioritise conflicting appointments. Show them you can keep their schedules running smoothly!
✨Anticipate Needs Like a Pro
C-suite leaders appreciate an Executive Assistant who can foresee their needs. Prepare for the interview by thinking of examples where you've successfully anticipated scheduling conflicts or travel changes. This will demonstrate your proactive approach and problem-solving skills.
✨Showcase Your Communication Skills
Clear and professional communication is key in this role. During the interview, be sure to articulate your thoughts clearly and confidently. You might even want to prepare a brief agenda for your answers, just like you would for a meeting with the executives!
✨Build Rapport with Confidence
Strong relationships are crucial when working with senior leaders. Think of ways you've built rapport in previous roles and be ready to share these stories. Highlight your ability to navigate high-level interactions with ease, as this will reassure them of your fit for the role.
