At a Glance
- Tasks: Support the CEO's office with high-level admin tasks and event coordination.
- Company: Global tech firm with a dynamic and fast-paced environment.
- Benefits: Gain exposure to UHNW support and potential career growth in private offices.
- Other info: Ideal for proactive individuals seeking to thrive in high-pressure settings.
- Why this job: Be at the heart of executive operations and make a real impact.
- Qualifications: Experience in senior-level admin roles and strong organisational skills.
The predicted salary is between 28000 - 35000 £ per year.
We’re recruiting a really great role for our client; a global technology firm. They’re looking for a switched on and personable Administrative Assistant to join the Office of the CEO and support his Principal EA in America. This role is essential to ensuring the CEO and senior leadership team can operate with focus, efficiency, and impact, supported by a highly organised and trusted administrative function. The role offers exposure to UHNW support and would be a great step for anyone looking to move into private or family office position in the future.
About the Role
As an Administrative Assistant in the Office of the CEO, you will provide high‑level administrative and operational support to the CEO’s office, working closely with the Principal Executive Assistant and Chief of Staff. This is a highly visible role requiring discretion, attention to detail, and the ability to manage multiple priorities in a fast‑paced, international environment. You will be central to the smooth day‑to‑day operation of the CEO’s office, supporting executive administration, coordinating meetings and events, and ensuring seamless logistics for senior‑level engagements.
Key Responsibilities
- Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, expenses, and document preparation.
- Deliver on‑site support for CEO office meetings, including room bookings, catering, guest coordination, and AV setup.
- Coordinate and support virtual meetings using video and teleconference platforms.
- Compile, manage, and retain confidential executive and board materials with discretion.
- Partner closely with the Principal Executive Assistant on all Office of the CEO activities.
- Manage invoices, expenses, and office administration, including supplies and mail handling.
- Support ad‑hoc projects, initiatives, and priorities as required.
Event Support
- Assist with planning and execution of CEO office events, including logistics, venues, vendors, and budgets.
- Liaise with suppliers on contracts, payments, and event requirements.
- Coordinate with internal and external assistants to ensure smooth event delivery.
About You
We’re looking for an experienced administrative professional who thrives in high‑pressure, senior‑level environments. You’ll be proactive, organised, and discreet, with a strong sense of ownership and pride in delivering a first‑class support experience. You’re someone who can communicate confidently, build trust easily, and remain calm while managing multiple, competing priorities. You need to be someone who understands that no job is too big or too small and can bring a high level of emotional intelligence to the role.
What You Bring
- Experience providing senior‑level administrative and event support.
- Exceptional organisational skills with strong attention to detail and accuracy.
- Proven ability to handle confidential information with professionalism and discretion.
- Confidence coordinating complex schedules, global travel, and executive priorities.
- Strong written and verbal communication skills with a polished, professional style.
- Advanced proficiency in Microsoft Office and virtual meeting tools.
- A proactive, adaptable, and solution‑focused approach.
- Ability to work collaboratively with senior leaders, board members, and internal partners.
Administrative Assistant to UHNW CEO’s Office employer: Maximum ManagementFrazer Jones USA
Join a leading global technology firm that values innovation and excellence, offering a dynamic work environment where your contributions directly support the CEO and senior leadership team. With a strong emphasis on professional growth, this role provides unique exposure to ultra-high-net-worth (UHNW) operations, fostering a culture of collaboration and trust. Enjoy competitive benefits, a supportive team atmosphere, and the opportunity to develop your career in a fast-paced international setting.
Contact Details:
Maximum ManagementFrazer Jones USA Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant to UHNW CEO’s Office
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, especially those who might know someone at the company you're eyeing. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect their values and mission.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the more confident you'll come across during the real deal.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Administrative Assistant to UHNW CEO’s Office
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistant. Highlight your experience in providing high-level support, managing calendars, and coordinating meetings. We want to see how your skills align with what the CEO's office needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this fast-paced environment. Don’t forget to mention your ability to handle confidential information with discretion – that’s key for us!
Showcase Your Organisational Skills:In your application, give examples of how you've managed multiple priorities in previous roles. We love seeing candidates who can juggle tasks like a pro, especially in high-pressure situations. Make it clear that you thrive in dynamic environments!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Maximum ManagementFrazer Jones USA
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role in the CEO's office. Familiarise yourself with key tasks like calendar management, meeting coordination, and event support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Highlight your attention to detail and any tools or methods you use to stay organised. This is crucial for a role that requires high-level administrative support.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your ability to handle confidential information with discretion. Share experiences where you've maintained confidentiality and professionalism, especially when dealing with senior leaders or UHNW clients.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and emotional intelligence. Think about how you would handle scheduling conflicts, last-minute changes, or difficult situations. Practising these scenarios can help you respond confidently and effectively during the interview.
