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For Companies At a Glance
- Tasks: Support senior leaders with admin tasks, event planning, and creative production.
- Company: Join a dynamic global team focused on collaboration and innovation.
- Benefits: Enjoy a competitive salary and the chance to work in a creative environment.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and love strategic coordination.
- Qualifications: Must be available during New York hours; experience in creative sectors is essential.
- Other info: This is a 6-month fixed-term contract with opportunities for growth.
The predicted salary is between 30000 - 70000 £ per year.
£50,000 - 6 month FTC. In order to continue delivering vital administrative and creative support, an exciting new 6-month fixed term opportunity exists for a highly organised and proactive Executive Assistant & Producer to support two senior leaders within our client's Global Clients division. This role is ideal for a detail-oriented professional with a strong background in delivering executive support, ideally to two or more Directors, project management, and creative production. If you thrive in a dynamic environment and have a passion for strategic coordination, we would love to hear from you.
Key Responsibilities
- Provide high-level administrative support, including calendar management, meeting scheduling, and travel coordination.
- Manage and prioritise executive correspondence, ensuring timely responses and follow-ups.
- Maintain confidentiality and professionalism when handling sensitive information.
- Liaise with senior client team leads to schedule meetings, workshops, and events.
- Assist with organising client entertainment and engagement activities.
- Support business planning, reporting, Salesforce administration, presentation development, and client organisation mapping.
- Assist in planning and executing events, including venue/vendor management, catering, and financial coordination.
- Oversee event logistics, such as setup, registration, audiovisual support, and guest assistance.
- Act as a content producer, managing production logistics for video shoots.
- Conduct research on agency communications, announcements, and thought leadership content.
- Editorialise and publish agency content, ensuring consistency with company guidelines.
- Manage content tagging, taxonomy, and maintain agency and community pages.
- Organise leadership briefings on client updates, RFPs, and strategic developments.
- Collaborate with teams to facilitate global strategic workshop sessions.
- Draft weekly client press updates and support commercial administration across agencies and procurement.
- Develop client playbooks to aid onboarding processes for our client's agencies.
- Support centralised reporting for client submissions, including workforce surveys and procurement reviews.
- Provide logistical support for client events.
Required Qualifications & Skills
Essential:
- Must be available during New York (EST) hours, 8:00 am - 6:00 pm / 1 pm - 11 pm BST.
- Experience working in a creative sector and/or agency environment.
- Strong expertise in logistics management and end-to-end supply chain coordination.
- Excellent creative content writing skills.
- Experience in drafting press releases and managing external relations.
- High proficiency in Photoshop, Keynote, and PowerPoint.
- Strong CRM proficiency.
Desirable:
- Project Management Certification (Prince 2 preferred).
- Experience in recruitment and talent management.
- Expertise in drafting client playbooks.
- Experience in designing and managing surveys.
Our client fosters a culture of collaboration and innovation. As an equal opportunities employer, they are committed to diversity, inclusion, and ensuring all candidates are evaluated based on their skills and experience. If you are a strategic thinker with exceptional organisational skills and a passion for creative execution, apply now to become part of our client's dynamic global team.
Executive Assistant (6-month FTC) employer: MaxAd Recruitment Ltd
Contact Detail:
MaxAd Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (6-month FTC)
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Photoshop, Keynote, and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in logistics management and project coordination during any networking opportunities. Engaging with professionals in the creative sector can provide insights and connections that may lead to a referral or recommendation.
✨Tip Number 3
Prepare to discuss your previous experiences in managing executive correspondence and event logistics. Be ready to share specific examples that showcase your organisational skills and ability to handle multiple tasks simultaneously.
✨Tip Number 4
Since the role requires availability during New York hours, consider adjusting your schedule to reflect this. Demonstrating your flexibility and commitment to aligning with their time zone can set you apart from other candidates.
We think you need these skills to ace Executive Assistant (6-month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support, project management, and creative production. Use specific examples that demonstrate your ability to manage logistics and coordinate events.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and passion for the creative sector. Mention your availability during New York hours and how your background aligns with the responsibilities outlined in the job description.
Highlight Relevant Skills: Emphasise your proficiency in tools like Photoshop, Keynote, and PowerPoint, as well as your CRM expertise. If you have experience drafting press releases or managing external relations, make sure to include that too.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at MaxAd Recruitment Ltd
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised schedules, managed correspondence, or coordinated events in the past. This will demonstrate your capability to handle the demands of the role.
✨Familiarise Yourself with Creative Production
Since the role involves creative production, brush up on your knowledge of logistics management and content creation. Be ready to discuss any relevant experience you have in managing video shoots or producing creative content, as this will set you apart from other candidates.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle high-pressure situations. Think of scenarios where you've had to prioritise tasks or manage conflicts, and be prepared to explain your thought process and outcomes.
✨Demonstrate Your Communication Skills
Strong communication is key for this role. Be prepared to discuss your experience in drafting press releases or managing external relations. Highlight your writing skills and any tools you’ve used, such as Photoshop or PowerPoint, to create engaging content.
