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- Tasks: Be the friendly face of our barristers' chambers and manage conference bookings.
- Company: Join a leading commercial barristers' chambers with a stellar reputation.
- Benefits: Enjoy a competitive salary of £31,050 plus great benefits.
- Other info: Great opportunity for career growth in a dynamic legal environment.
- Why this job: Make a real impact by creating a welcoming environment for clients and visitors.
- Qualifications: Looking for organised, confident individuals with excellent communication skills.
The predicted salary is between 31050 - 34870 £ per year.
An exciting new career opportunity has arisen for an accomplished, organised, and highly professional individual to join a growing business. You will be joining a team that has built long-standing commercial success and an impressive reputation for providing outstanding specialist advisory services to clients across the globe.
The successful Receptionist / Conference Facilitator will be the first point of contact for visitors to Chambers, creating a professional and welcoming environment for clients and other visitors. They will provide effective support services to ensure the smooth running of front of house, manage conference suite bookings, and handle calls courteously and efficiently.
The ideal candidate is diligent, confident, and professional, capable of providing a full range of reception duties in a friendly and proactive manner. They will report directly to the Finance and Administration Manager.
Key Responsibilities:- Providing courteous service to all enquiries.
- Operating the switchboard and managing calls appropriately.
- Taking messages and ensuring prompt delivery.
- Welcoming visitors and managing their arrivals.
- Advising clerks of clients arriving in the building.
- Notifying the administration of contractors in the building and providing permits to work if needed.
- Adhering to building security procedures.
- Booking conference rooms via the Chambers system (Lex).
- Assisting with mini-pupillage and pupillage applications.
- Supporting advertising for Legal Assistant vacancies on university websites.
- Maintaining reception areas clean and tidy.
- Booking restaurants, taxis, and ordering flowers, gifts, or couriers as requested.
- Ordering stock items such as coffee, crockery, and glassware.
- Receiving deliveries and liaising with the post room for dispatch.
- Assisting the administration team with various duties.
- Ensuring stock levels of beverages and supplies are maintained.
Receptionist & Conference Coordinator employer: MaxAd Fixed Fee Recruitment
Contact Detail:
MaxAd Fixed Fee Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Conference Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Mock interviews with friends or family can help you feel more confident. Focus on showcasing your organisational skills and professionalism, as these are key for a Receptionist & Conference Coordinator role.
✨Tip Number 3
Dress to impress! First impressions matter, especially in a front-of-house role. Make sure your outfit is professional and reflects the welcoming environment you’ll be creating for clients and visitors.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Receptionist & Conference Coordinator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and friendliness into your words. Remember, as a Receptionist & Conference Coordinator, you'll be the first point of contact for visitors, so show us how approachable you can be!
Tailor Your Application: Make sure to tailor your application specifically for this role. Highlight your relevant experience in managing front-of-house duties and any skills that align with the responsibilities listed in the job description. We love seeing candidates who take the time to connect their background with what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to break down your skills and experiences. This will help us quickly see why you’d be a great fit for our team!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us that you’re keen on joining our team at StudySmarter. We can’t wait to hear from you!
How to prepare for a job interview at MaxAd Fixed Fee Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the barristers' chambers and their areas of expertise. Understanding their specialisations in construction, energy, and international arbitration will help you tailor your responses and show genuine interest.
✨Showcase Your Organisational Skills
As a Receptionist & Conference Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated events. This will demonstrate your ability to handle the busy front-of-house environment.
✨Practice Your Communication Skills
Since you'll be the first point of contact for visitors, practice clear and courteous communication. Role-play common scenarios, like answering calls or welcoming guests, to ensure you come across as professional and approachable during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the tools they use for booking conference rooms, or how they handle busy periods. This shows you're engaged and serious about the role.