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- Tasks: Be the welcoming face of our chambers and manage conference bookings.
- Company: Join a leading commercial barristers' chambers with a stellar reputation.
- Benefits: Enjoy 20+ days holiday, private medical insurance, and a supportive team.
- Why this job: Kickstart your career in a dynamic legal environment with growth opportunities.
- Qualifications: GCSEs in English and Maths, plus 2 years' reception experience.
- Other info: Full-time role with a positive team culture and excellent client service focus.
The predicted salary is between 31050 - 43470 £ per year.
An exciting new career opportunity has arisen for an accomplished, organised, and highly professional individual to join a growing business. You will be joining a team that has built long-standing commercial success and an impressive reputation for providing outstanding specialist advisory services to clients across the globe.
Our client is a leading commercial barristers' chambers, with a thriving domestic and international practice, specialising in construction and engineering; energy and natural resources; infrastructure and utilities; international arbitration; IT and technology; offshore construction and marine engineering; planning and environment; procurement; competition; and associated professional negligence.
The successful Receptionist / Conference Facilitator will be the first point of contact for visitors to Chambers, creating a professional and welcoming environment for clients and other visitors. They will provide effective support services to ensure the smooth running of front of house, manage conference suite bookings, and handle calls courteously and efficiently.
The ideal candidate is diligent, confident, and professional, capable of providing a full range of reception duties in a friendly and proactive manner. They will report directly to the Finance and Administration Manager.
Key Responsibilities- Providing courteous service to all enquiries.
- Operating the switchboard and managing calls appropriately.
- Taking messages and ensuring prompt delivery.
- Welcoming visitors and managing their arrivals.
- Advising clerks of clients arriving in the building.
- Notifying the administration of contractors in the building and providing permits to work if needed.
- Adhering to building security procedures.
- Booking conference rooms via the Chambers system (Lex).
- Assisting with mini-pupillage and pupillage applications.
- Supporting advertising for Legal Assistant vacancies on university websites.
- Maintaining reception areas clean and tidy.
- Booking restaurants, taxis, and ordering flowers, gifts, or couriers as requested.
- Ordering stock items such as coffee, crockery, and glassware.
- Receiving deliveries and liaising with the post room for dispatch.
- Assisting the administration team with various duties.
- Ensuring stock levels of beverages and supplies are maintained.
- Minimum GCSEs including English and Maths (grade 5 or equivalent).
- At least 2 years' experience in a reception role, preferably in professional services.
- Well presented, conscientious, and reliable.
- Excellent organisational skills.
- Professional with keen attention to detail.
- Strong communication skills, including telephone manner.
- Self-motivated, proactive, and eager to learn.
- Ability to plan and prioritise effectively.
- Proficient in IT, especially O365.
- 20 days holiday plus bank holidays, increasing to 22 days after 1 year and 25 days after 2 years.
- Season ticket loan.
- Permanent health insurance.
- Private medical insurance.
This role is ideal for a highly organised individual with a positive outlook, excited about a career in a client-facing legal environment. It is a full-time position (08:00 - 17:00, Mon - Fri) within a close-knit team committed to delivering excellent client service. Apply now!
Receptionist & Conference Coordinator employer: MaxAd Fixed Fee Recruitment
Contact Detail:
MaxAd Fixed Fee Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Conference Coordinator
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, recent news, and what makes them tick. This way, when you walk into that interview, you can show them you're not just another candidate – you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Get a friend or family member to do a mock interview with you. Focus on common questions for reception roles, like how you handle difficult clients or manage multiple tasks. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 3
Dress to impress! As a Receptionist & Conference Coordinator, your appearance matters. Choose professional attire that reflects the company's culture. When you look good, you feel good, and that confidence will shine through during your interview.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role and the company.
We think you need these skills to ace Receptionist & Conference Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Receptionist & Conference Coordinator role. Highlight your relevant experience, especially in reception duties and client-facing roles. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're excited about this opportunity. Let us know how you can contribute to our team and make a great first impression.
Show Off Your Organisational Skills: Since this role requires excellent organisational skills, be sure to mention any relevant experiences where you've successfully managed multiple tasks or projects. We love seeing how you keep things running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at MaxAd Fixed Fee Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the barristers' chambers and their specialisations. Understanding their focus areas, such as construction or international arbitration, will help you tailor your responses and show genuine interest in the role.
✨Showcase Your Organisational Skills
As a Receptionist & Conference Coordinator, organisation is key. Prepare examples from your past experience where you successfully managed multiple tasks or handled a busy reception area. This will demonstrate your ability to thrive in a fast-paced environment.
✨Practice Your Communication Skills
Since you'll be the first point of contact for clients, practice your telephone manner and face-to-face communication. Consider doing mock interviews with a friend to refine your responses and ensure you come across as professional and approachable.
✨Prepare Questions to Ask
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, company culture, or specific responsibilities of the role. This shows you're engaged and serious about the opportunity.