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- Tasks: Support senior leaders with admin tasks, project management, and creative production.
- Company: Join a dynamic global team focused on collaboration and innovation.
- Benefits: Enjoy a competitive salary and the chance to work in a creative environment.
- Why this job: Perfect for detail-oriented individuals passionate about creativity and strategic thinking.
- Qualifications: Experience in executive support, project management, and creative content writing required.
- Other info: This is a 6-month fixed term contract with opportunities for growth.
The predicted salary is between 36000 - 60000 £ per year.
In order to continue delivering vital administrative and creative support, an exciting new 6-month fixed term opportunity exists for a highly organised and proactive Executive Assistant & Producer to support two senior leaders within our client's Global Clients division.
This role is ideal for a detail-oriented professional with a strong background in delivering executive support, ideally to two or more Directors, project management and creative production.
- Provide high-level administrative support, including calendar management, meeting scheduling, and travel coordination.
- Liaise with senior client team leads to schedule meetings, workshops, and events.
- Support business planning, reporting, Salesforce administration, presentation development, and client organisation mapping.
- Assist in planning and executing events, including venue/vendor management, catering, and financial coordination.
- Act as a content producer, managing production logistics for video shoots.
- Conduct research on agency communications, announcements, and thought leadership content.
- Editorialise and publish agency content, ensuring consistency with company guidelines.
- Manage content tagging, taxonomy, and maintain agency and community pages.
- Collaborate with teams to facilitate global strategic workshop sessions.
- Draft weekly client press updates and support commercial administration across agencies and procurement.
- Support centralised reporting for client submissions, including workforce surveys and procurement reviews.
Experience working in a creative sector and/or agency environment. Excellent creative content writing skills. High proficiency in Photoshop, Keynote, and PowerPoint. Strong CRM proficiency. Project Management Certification (Prince 2 preferred). Experience in recruitment and talent management. Experience in designing and managing surveys.
Our client fosters a culture of collaboration and innovation. As an equal opportunities employer, they are committed to diversity, inclusion, and ensuring all candidates are evaluated based on their skills and experience.
If you are a strategic thinker with exceptional organisational skills and a passion for creative execution, apply now to become part of our client's dynamic global team.
Executive Assistant - Commercial employer: MaxAd Fixed Fee Recruitment
Contact Detail:
MaxAd Fixed Fee Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Commercial
✨Tip Number 1
Familiarise yourself with the tools and software mentioned in the job description, such as Photoshop, Keynote, and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your project management skills by preparing examples of past projects where you successfully managed multiple tasks or teams. This will show your potential employer that you can handle the demands of supporting senior leaders effectively.
✨Tip Number 3
Research the company’s recent projects and initiatives, especially in the creative sector. This knowledge will help you engage in meaningful conversations during interviews and showcase your genuine interest in their work.
✨Tip Number 4
Network with professionals in the industry, particularly those who have experience as Executive Assistants or in similar roles. They can provide valuable insights and may even refer you to opportunities within their networks.
We think you need these skills to ace Executive Assistant - Commercial
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in providing executive support, project management, and creative production. Use specific examples that demonstrate your ability to manage calendars, coordinate travel, and support senior leaders.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight your organisational skills and experience in the creative sector, and explain how you can contribute to their team. Be sure to mention your proficiency in tools like Photoshop, Keynote, and PowerPoint.
Showcase Your Creative Skills: Since the role requires excellent creative content writing skills, include samples of your work or describe relevant projects where you managed content production or editorial tasks. This will help demonstrate your fit for the position.
Highlight Relevant Certifications: If you have a Project Management Certification (like Prince 2), make sure to mention it prominently in your application. This will show that you have the necessary skills to manage projects effectively, which is crucial for this role.
How to prepare for a job interview at MaxAd Fixed Fee Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules for multiple leaders in the past.
✨Demonstrate Creative Production Experience
Since the role involves content production and event planning, highlight any relevant experience you have in managing logistics for creative projects. Share insights on how you’ve handled challenges in this area.
✨Familiarise Yourself with Tools
The job requires proficiency in tools like Photoshop, Keynote, and PowerPoint. Brush up on these applications and be ready to discuss how you've used them effectively in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle multiple tasks. Think of scenarios where you had to prioritise competing demands and how you managed to deliver results.
