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- Tasks: Support daily operations, manage records, and ensure smooth communication within the team.
- Company: Reputable business providing essential services across London and the Home Counties.
- Benefits: Competitive salary, supportive environment, and opportunities for growth.
- Why this job: Join a close-knit team and make a real impact in a dynamic role.
- Qualifications: Experience in office administration and strong organisational skills.
- Other info: Enjoy a varied role with a stable, long-standing team.
The predicted salary is between 26000 - 28000 £ per year.
£26,000 - £28,000 + Benefits, Office-based in Epsom
A highly organised, proactive Office Administrator, ideally with credit control experience, is required to join a long-established, reputable business providing essential services across London and the Home Counties. With decades of experience and a loyal client base, this is a business built on reliability, strong relationships and consistent delivery. As demand continues to grow, an opportunity now exists for a capable and dependable individual to play a key role in supporting the day-to-day operations of a busy, close-knit team. This is a varied, hands-on role where no two days are quite the same. Working closely with operations, engineers and the accounts function, you'll be responsible for keeping jobs moving, systems updated and communication flowing. From logging and updating jobs to supporting credit control and handling client updates, you'll be at the heart of the business. This role would suit someone who enjoys being busy, takes pride in being organised, and is happy to take ownership of tasks in a small team environment where everyone contributes.
Key Responsibilities
- Log new jobs and maintain accurate internal records and systems
- Process job updates, reports and completion information for client portals
- Support engineers and operations staff with day-to-day administration
- Update health & safety documentation and compliance records
- Ensure all customer requests and updates are handled promptly and accurately
- Assist with chasing outstanding payments and managing customer accounts
- Respond to account queries and maintain clear communication with clients
- Support the accounts function with accurate record-keeping
- Help ensure financial and administrative processes run smoothly
Skills & Experience
- Previous experience in an office administration, service coordination or similar role
- Some exposure to credit control or accounts support would be advantageous
- Strong organisational skills with excellent attention to detail
- Confident managing multiple tasks and prioritising effectively
- Comfortable using office systems and updating client or job-based platforms
- A positive, proactive approach with a willingness to support the wider team
- Reliable, adaptable and happy working in a fully office-based role
This is an excellent opportunity to join a well-established business with a stable, long-standing team and a strong reputation in its sector. You'll be part of a supportive, collaborative working environment where your contribution is genuinely valued and where you'll gain exposure to a wide range of responsibilities across the business. With a planned handover period available, this role offers the chance to step into a well-supported position and quickly become an integral part of the team. If you're an organised, dependable administrator who enjoys variety, takes pride in your work and wants to be part of a friendly, established business, this is a fantastic opportunity to build a long-term role where you can really make an impact. Apply now!
Office Administrator in Epsom employer: MaxAd Fixed Fee Recruitment
Contact Detail:
MaxAd Fixed Fee Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Epsom
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their team. This will help you stand out as someone who’s genuinely interested in being part of their close-knit environment.
✨Tip Number 3
Practice common interview questions, especially those related to organisation and multitasking. Think of examples from your past experiences that showcase your skills in these areas. We want to see you shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Administrator in Epsom
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience in office administration or credit control to show us you’re the right fit!
Craft a Personal Cover Letter: Don’t just send a generic cover letter! Take the time to write a personal one that explains why you want to join our team and how your background aligns with the role. We love seeing genuine enthusiasm!
Showcase Your Attention to Detail: In a role where accuracy is key, it’s important to demonstrate your attention to detail. Double-check your application for typos and ensure all information is correct before hitting send. We appreciate thoroughness!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at MaxAd Fixed Fee Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the company. Understand their services, values, and what makes them stand out in the industry. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you keep track of details and ensure everything runs smoothly.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing a tight deadline or dealing with a difficult client. Think through potential scenarios related to job logging, credit control, or communication with clients, and prepare your responses to demonstrate your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. Inquire about the team dynamics, the tools they use for job management, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.