PROJECT & OFFICE ADMINISTRATOR – BRISTOL OFFICE

Passionate about contributing to a more sustainable world? Join Max Fordham's Bristol office as a Project and Office Administrator and support the delivery of innovative and impactful projects that help tackle climate change and create positive outcomes for people and the environment.

ABOUT US

At Max Fordham, our work is driven by the belief that well‑run projects and strong teams are essential to creating buildings that are better for people and the planet. We are proud to be a partnership, run by the people who work here. This creates an open and supportive environment where everyone has a voice and the opportunity to help shape how the practice is run.

ABOUT THE ROLE

Based in our vibrantBristol office, the Project and Office Administrator will play a key role in supporting the delivery of engineering and consultancy projects and keeping the office running smoothly. This is an opportunity to be part of a collaborative, purpose‑led practice where your organisational skills directly support work that makes a positive environmental impact.

PROJECT & DOCUMENT CONTROL RESPONSIBILITIES

As a Project Administrator, you will play a key role in supporting the delivery of engineering and consultancy projects by ensuring that project information is well controlled, accurate, and accessible.

You will support Project Leaders and engineering/consultancy teams by:

• Managing digital project information and document control processes, ensuring drawings and documents are issued, stored, and distributed in a consistent and traceable way.
• Maintaining and tracking live project information, including monitoring project mailboxes and supporting the flow of information between project team members.
• Supporting the setup of new projects using internal systems and agreed project structures.
• Administering agreed project processes, including preparation of design reviews at the appropriate stages.
• Maintaining clear project records so that issued information, incoming information, and responses can be easily found and relied upon.
• Acting as a point of contact for project related administrative and document queries.
• Carrying out ad hoc project support tasks such as utility searches, where required.
• Booking project related travel and accommodation.
• Coordinating with other Project Administrators to provide cover during absences and to balance workloads across teams.
• Working collaboratively with project team members to meet key deadlines and project submissions, which may occasionally require flexibility in working hours.

These responsibilities are delivered in support of Project Leaders, who retain accountability for project delivery, programme planning, and technical decision making.

OFFICE & PRACTICE ADMINISTRATIVE SUPPORT

In addition to project focused responsibilities, the role includes a range of office based administrative activities that support the smooth running of the Bristol office and project teams, which may include:

• Supporting travel arrangements for conferences or training.
• Supporting office administration activities in line with local office needs, which may include maintaining supplies and general housekeeping.

The balance between project administration and office support will vary over time and will be managed in discussion with the wider administration team.

ABOUT YOU

We are looking for someone who:

• Takes pride in accurate, well‑organised information and understands the importance of good document control
• Is proactive and confident in managing administrative processes in a busy project environment
• Communicates clearly and professionally with engineers, consultants, and external contacts
• Is comfortable working with digital systems and learning new tools and processes
• Enjoys supporting others and contributing to the smooth running of projects and teams

Experience in a built‑environment, engineering, or professional services context is beneficial, but we are equally interested in your approach, judgment, and willingness to learn.

WHAT WE OFFER

• Excellent growth opportunities for your personal and career development in a knowledge driven environment

• An inclusive culture that encourages collaboration, openness, and knowledge sharing
• An open, supportive, and cooperative working environment
• One paid professional subscription per year

• Interesting and technically challenging projects
• Opportunities for involvement in business-running activities
• Flexible working arrangements, including hybrid working opportunities
• Competitive pay and employee bonus
• Future opportunities for Partnership
• Six weeks holiday (including Bank holidays)
• Max Fordham Pension Scheme
• Other benefits include generous paid parental leave, sick pay, and treatment pay.

SALARY - £28,500 - £34,100 dependent on experience

CLOSING DATE: 22^nd September 2026 at 22:00 (GMT)

HOW TO APPLY

This position is available for an immediate start. If shortlisted, interviews are expected to take place between 12-23 October 2026.

If you’re interested in joining us, we’d love to hear from you. Along with your CV, please send us a conversational letter telling us about yourself, how your skills and experience match the role, and what interests you about working at Max Fordham. To support our fair and anonymised recruitment process, please ensure that your cover letter does not include any personal identification details.

Please note that all applicants must have an existing and valid right to work in the UK. As a consequence of the changes made to the Skilled Worker route by the UK Government, we are unable to sponsor Skilled Worker visas for this position.

To apply, please click the 'Apply for this job' button and follow the application process.

If you have any additional queries, please contact Meerra Aswin and Lavinia Tutuianu at careers@maxfordham.com.