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- Tasks: Support a Managing Director with business and personal tasks, ensuring everything runs smoothly.
- Company: Boutique investment firm known for its high-touch service and professional environment.
- Benefits: Competitive hourly rate of $50 - $70, hybrid work model, and valuable experience.
- Why this job: Join a dynamic team and enhance your organisational skills while making a real impact.
- Qualifications: Experience in personal assistance, strong time management, and proficiency in Microsoft Office.
- Other info: Opportunity for growth in a supportive and fast-paced environment.
Our client, a Managing Director of a boutique investment firm, is seeking an experienced and poised Executive Assistant to provide high-touch support across business and personal matters. The ideal candidate brings a polished presence, calm demeanor, and a passion for hospitality and thoughtful service.
The Role: Executive Assistant (Contract - Mat Leave Coverage)
The Location: Atherton, CA (Hybrid)
The Money: $50 - $70 / hour
The Ideal Candidate: Composed, poised, hospitable, thoughtful. Venture experience highly preferred.
Responsibilities:
- Manage an ever-evolving business calendar ensuring precision and foresight.
- Coordinate and book complex domestic and international travel.
- Handle personal errands and logistics with discretion and efficiency.
- Attend partner meetings in San Francisco on Mondays and manage follow-up tasks.
- Oversee gift giving and special projects with a refined thoughtful touch.
- Maintain strong awareness of key contacts and relationships, remembering names, preferences, and details that matter.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Required Experience & Key Skills:
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft PowerPoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Google Suite
Employment Type: Contract
Experience: years
Vacancy: 1
Hourly Salary: 50 - 70
Executive Assistant employer: Maven Recruiting Group
Contact Detail:
Maven Recruiting Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Managing Director you'll be supporting. Show us that you understand their business and how your skills can make their life easier. A little knowledge goes a long way!
✨Tip Number 3
Practice your soft skills! As an Executive Assistant, being composed and hospitable is key. Role-play common interview scenarios with a friend to showcase your calm demeanour and thoughtful service approach.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you a better chance of landing that dream job. Let's get you started on this exciting journey!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills: When you're applying for the Executive Assistant role, make sure to highlight your organisational skills. We want to see how you manage calendars and handle logistics, so share specific examples of how you've kept things running smoothly in previous roles.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the qualities we’re looking for, like being composed and hospitable. Show us why you’re the perfect fit for this high-touch support role.
Be Polished and Professional: Since this role involves supporting a Managing Director, your application should reflect a polished presence. Use professional language and ensure there are no typos or errors. First impressions matter, even on paper!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Maven Recruiting Group
✨Master the Calendar Game
Since managing an ever-evolving business calendar is key for this role, brush up on your calendar management skills. Familiarise yourself with Microsoft Outlook and Google Suite features that can help you stay organised and efficient. Be ready to discuss how you've successfully managed complex schedules in the past.
✨Showcase Your Travel Coordination Skills
This position involves booking complex domestic and international travel, so be prepared to share specific examples of your travel coordination experience. Highlight any tools or strategies you use to ensure smooth logistics and how you handle unexpected changes with grace.
✨Demonstrate Discretion and Thoughtfulness
As an Executive Assistant, you'll need to handle personal errands and logistics with discretion. Think of instances where you've had to maintain confidentiality or manage sensitive information. Show them that you understand the importance of a polished presence and thoughtful service.
✨Build Rapport with Key Contacts
Maintaining strong relationships is crucial in this role. During the interview, express your ability to remember names, preferences, and details that matter. Share how you've built rapport with colleagues or clients in previous roles, as this will demonstrate your hospitable nature and attention to detail.