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For Companies At a Glance
- Tasks: Support the Principal by managing correspondence, filing, and client interactions.
- Company: Join a reputable firm with a focus on residential and commercial property law.
- Benefits: Enjoy training opportunities, a friendly work environment, and potential for career growth.
- Why this job: Perfect for those seeking hands-on experience in a professional setting while developing valuable skills.
- Qualifications: Strong typing skills, attention to detail, and a pleasant telephone manner are essential.
- Other info: Training provided; no prior experience necessary, just a willingness to learn!
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a legal secretary to work in our property department – predominately residential but may, from time to time, be required to assist in our commercial property department. Whilst experience is preferred, training can be provided.
Required Qualifications, Skills And Experience
- Excellent audio-typing skills.
- Proficiency with Word and Outlook.
- Good typing speed (at least 70 wpm).
- Excellent typing accuracy.
- Good spelling and punctuation.
- Good general attention to detail.
- Familiarity with layout of relevant legal documents.
- Sound work management and organisational skills.
- The ability to apply common sense in handling competing priorities.
- A pleasant telephone manner.
Role
The prime role of the legal secretary is to provide direct support to his/her Principal to enable the Principal to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The legal secretary is expected to use a high degree of self-management and initiative.
Brief Summary Of Main Responsibilities
- To prepare correspondence and documents through audio-typing and word processing.
- To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
- To prepare mail and enclosures for despatch.
- To arrange for all copying to be done.
- To make appointments, arrange meetings and to maintain an up-to-date diary for his/her Principal.
- To answer incoming telephone calls.
- To provide support to other secretaries as required.
- To provide guidance to junior and temporary secretaries when required to do so.
- To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
- To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- To ensure the confidentiality of all the firm’s and client’s documentation and information.
Specific requirements
- To assist, as necessary, with the firm’s daily banking and with the operation of Barclays Internet Banking.
Legal Secretary employer: MATTHEW WAITE & CO Solicitors
Contact Detail:
MATTHEW WAITE & CO Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the layout and terminology of legal documents, especially those related to property law. This will not only boost your confidence but also demonstrate your commitment to the role during any interviews.
✨Tip Number 2
Practice your audio-typing skills regularly to ensure you can meet the required speed and accuracy. Consider using online resources or typing software that focuses on legal terminology to enhance your proficiency.
✨Tip Number 3
Develop a strong understanding of time management techniques. Being able to juggle multiple tasks efficiently is crucial for a legal secretary, so consider tools like digital calendars or task management apps to help you stay organised.
✨Tip Number 4
Showcase your pleasant telephone manner by practising mock phone calls with friends or family. This will help you feel more comfortable and professional when answering calls in a real work environment.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Highlight Relevant Skills: Make sure to emphasise your audio-typing skills, proficiency in Word and Outlook, and your typing speed. Mention any experience you have with legal documents and your attention to detail.
Tailor Your CV: Customise your CV to reflect the specific requirements of the legal secretary role. Include examples of how you've demonstrated good organisational skills and the ability to manage competing priorities.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Explain why you're interested in working in the property department and how your skills align with the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for spelling and punctuation errors. Ensure that your documents are well-formatted and free from mistakes to demonstrate your attention to detail.
How to prepare for a job interview at MATTHEW WAITE & CO Solicitors
✨Showcase Your Typing Skills
Since excellent audio-typing skills and a good typing speed are crucial for this role, be prepared to demonstrate your typing abilities during the interview. You might even be asked to complete a short typing test, so practice beforehand to ensure you can hit that 70 wpm mark with accuracy.
✨Familiarise Yourself with Legal Documents
Understanding the layout of relevant legal documents is essential. Before the interview, take some time to review common legal forms and correspondence. This will not only help you answer questions confidently but also show your genuine interest in the role.
✨Demonstrate Organisational Skills
The role requires sound work management and organisational skills. Be ready to discuss how you prioritise tasks and manage competing deadlines. Consider sharing specific examples from your past experiences where you successfully juggled multiple responsibilities.
✨Exhibit a Professional Telephone Manner
As you'll be answering incoming calls and interacting with clients, it's important to convey a pleasant telephone manner. Practice speaking clearly and professionally, and think about how you would handle various client scenarios. This will help you make a great impression during the interview.
