At a Glance
- Tasks: Support HSE Compliance by managing vehicle fleet and administrative tasks.
- Company: Join one of the UK's largest drinks wholesalers with a passion for the industry.
- Benefits: Hybrid work model, competitive pay, and a chance to learn from industry experts.
- Other info: 6-month fixed term contract with opportunities for growth.
- Why this job: Make an impact in a dynamic environment while gaining valuable experience.
- Qualifications: Experience in administration, strong IT skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
We’re a team of drinks industry obsessives, driven by supporting the trade – day in and night out. Passion paired with unparalleled industry insight mean we’re always moving forward, collaborating with our customers to understand the needs of their business and to ensure we’re supporting their future growth. We are one of the UK’s largest drinks wholesalers, supplying drinks to several thousand venues in every part of the UK and every segment of the trade, from luxury hotels and world-class event spaces to local restaurants and community pubs. With over 200 years of on-trade experience behind us, and unique insight into the future of our industry, our experience matters.
Overview
To support the Head of HSE Compliance in the day-to-day management of the vehicle fleet and assets. Undertaking various administrative tasks, completing work accurately and in a timely manner and to be the primary contact for internal stakeholders in relation to all aspects of the administration relating to company cars. To analyse data relating to the fleet and produce reports as required. Please note this is to work on a 6 month fixed term contract basis. This role will is hybrid and requires 2 to 3 days onsite work at our Bristol Office.
About the Role
- Liaising with various external suppliers relating to the supply of company cars, commercial vehicles, fuel cards, telematics, vehicle insurance etc. Also deal with all mail relating to the fleet department and liaise with various external bodies as required such as Logistics UK, The Office of The Traffic Commissioner, the police and authorities etc.
- Dealing with Penalty Charge Notices and Notices of Intended Prosecution in a timely manner, maintaining accurate records and liaising with depot staff across the business as required.
- Maintaining and updating company spreadsheets and management systems as required.
- Dealing with fleet enquiries both on the phone and in person.
- Where required, being the primary contact on-site for the control and provision of the fleet.
- Communicate effectively with other departments to maintain the efficient running of the business.
- Prepare spreadsheets and reports relating to fleet analysis and circulate results to Management.
- Collating and maintaining all relevant vehicle paperwork.
- Completing other general administrative tasks.
- Ad hoc projects.
About You
- Previous experience within a similar role.
- Good knowledge of Microsoft products such as Excel, PowerPoint, and Word.
- Forward thinking and able to use own initiative.
- High level of literacy.
- Excellent organisation and time planning skills.
- Attention to detail.
- Effective communication skills.
- Ability to accurately process high volumes of paperwork.
- Ability to work efficiently in a busy environment.
- High level of IT Literacy.
HSE Compliance Administrator - 6 month FTC employer: Matthew Clark
As one of the UK's largest drinks wholesalers, we pride ourselves on fostering a dynamic and inclusive work culture that values passion and collaboration. Our Bristol office offers a hybrid working model, allowing for flexibility while being part of a team that is dedicated to supporting the trade and driving industry innovation. With over 200 years of experience, we provide our employees with unique growth opportunities and the chance to contribute meaningfully to a thriving sector.
StudySmarter Expert Advice🤫
We think this is how you could land HSE Compliance Administrator - 6 month FTC
✨Tip Number 1
Network like a pro! Reach out to people in the drinks industry, especially those who work in HSE compliance. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its fleet management practices. Show us you’re not just another candidate; demonstrate your passion for the industry and how you can contribute to our team.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop us a quick thank-you email. It shows your enthusiasm and keeps you fresh in our minds as we make decisions.
✨Tip Number 4
Apply through our website for the best chance! We love seeing candidates who take the time to engage with our platform. Plus, it makes it easier for us to track your application and get back to you quickly.
We think you need these skills to ace HSE Compliance Administrator - 6 month FTC
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the HSE Compliance Administrator role. Highlight your previous experience in similar roles and any relevant administrative tasks you've handled. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for the drinks industry and how your skills align with our needs. Don’t forget to mention why you’re excited about this opportunity with us at StudySmarter.
Show Off Your IT Skills:Since the role requires a good knowledge of Microsoft products, make sure to mention your proficiency in Excel, PowerPoint, and Word. If you have experience with data analysis or report generation, let us know – we love a numbers whiz!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Matthew Clark
✨Know Your Stuff
Make sure you brush up on your knowledge of HSE compliance and the drinks industry. Familiarise yourself with the key responsibilities of the role, especially around fleet management and liaising with external suppliers. This will show that you're genuinely interested and prepared.
✨Show Off Your Skills
Highlight your experience with Microsoft products, particularly Excel, as this role involves a lot of data analysis and reporting. Be ready to discuss specific examples where you've used these skills effectively in previous roles.
✨Be Organised
Since this position requires excellent organisation and time planning skills, come prepared with examples of how you've managed multiple tasks or projects simultaneously. This will demonstrate your ability to thrive in a busy environment.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, especially when discussing how you would handle fleet enquiries or liaise with various departments. Good communication can set you apart from other candidates.
