Finance Assistant - Glasgow

About us: We’re born and bred in Glasgow. Our business was founded on the Clyde back in 1864, and we’re still here today. We are proud to roast exceptional coffee for thousands of cafés and hospitality businesses across the UK & Ireland. Our workforce has grown to over 350 to support our expanding customer base, product range and service offering. We count some of the industry’s leading talents among our staff, from green coffee buyers and roasting technicians, to barista trainers and field engineers. Do you want to join our team of top talent in an exciting and industry-leading organisation? Read on!

Location: Glasgow, Head Office

Job Type: Full time, Permanent (39.5 hours per week)

Salary: £27,626.30 per annum + Benefits

Benefits: 28 days annual leave plus 4 bank holidays, Pension, Life Assurance, Medicash scheme, cycle to work scheme, and as much coffee as you can drink!

Purpose of Role: In this role, you will support both the Accounts Payable and Accounts Receivable functions. Within Accounts Payable, your main duty is the timely processing of supplier invoices and payments, in accordance with Company policy and procedures. Within Accounts Receivable, your main duties are to ensure the timely allocation of cash postings to the sales ledger and maintain the accuracy and integrity of customers’ accounts, in accordance with the Company’s policies and procedures.

Key Responsibilities:

• Work within the finance team to maintain accurate accounting records.
• Cash allocation and ownership of accurate and timely clearance of unapplied cash.
• Timely recording of accounts receivable transactions.
• Resolve queries and investigate unallocated cash queries or payment discrepancies.
• Follow established procedures for processing receipts, cash etc.
• Post a high volume of receipts daily and ensure correct allocation of same day receipts.
• Preparing and processing the direct debit run every month.
• Reviewing and actioning all items on failed direct debit report.
• Posting all receivables transactions from the bank statement to the customer account.
• Reviewing and reconciling all payment platforms.
• Work closely with the Credit Control team to maintain up to date customer accounts.
• Accurate processing of all purchase orders and invoices by ensuring accurate coding and authorisation.
• Creating, updating and maintaining supplier details on the system while collecting supporting documentation.
• Prepare BACS supplier payment listings and agree payments to be made.
• Ensure payments are made on time and according to the agreed payment terms.
• Correspond with suppliers to ensure all queries concerning supplier accounts are dealt with.
• Develop supplier relationships and establish effective ways of working.
• Maintain accurate supplier account reconciliations, purchase ledger and bank reconciliations.
• Assisting in other ad-hoc finance duties.
• Assisting in month end and year end closures.

Experience: To be considered for this opportunity it is essential that you have previous experience in a finance position. You’ll be a competent user of all Microsoft Office packages. You’ll be an excellent team player who can also take responsibility for your own workload.

Skills / Knowledge:

• Competent in all Microsoft Office packages specifically Outlook, Excel, and Word.
• Competent in finance software including purchasing management system.
• Excellent communication skills.
• Able to prioritise and follow-up on all tasks.
• Able to communicate with other teams in a positive, firm manner.
• Able to prioritise and take responsibility for own workload.
• Excellent time management and organisational skills.

Desirable:

• Previous use of SAP & Dynamics D365.

Personal Attributes:

• Must be able to work under pressure & prioritise own workload.
• Credible, capable, articulate.
• Focused on company targets while attentive to all processes and deadlines.
• Hands on and a proactive attitude.
• Strong attention to detail.
• Confident enough and willing to seek advice whenever required.
• Focused on personal targets, while supportive of team targets and needs.
• Able to follow strict processes, structures, and deadlines.
• Able to build effective internal and external working relationships with a variety of people.

If this sounds like you, then you could be the right fit for us! Please click APPLY, upload your CV and we’ll be in touch as soon as we can. Thanks, from the Team @ Matthew Algie.

Equal Opportunities: We are committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. Our selection for recruitment does not discriminate on the basis of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnicity, ethnic or national origin, religion or belief, sex or sexual orientation or gender reassignment status (protected characteristics).