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- Tasks: Coordinate daily facilities operations and support workplace initiatives at Mattel's UK office.
- Company: Join Mattel, a leading global toy company known for creativity and innovation.
- Benefits: Enjoy a collaborative culture, competitive pay, and the chance to make a real impact.
- Why this job: Be part of a team that inspires children through play and innovative products.
- Qualifications: 2-4 years in facilities coordination with strong attention to detail and problem-solving skills.
- Other info: Dynamic work environment with opportunities for growth and development.
The predicted salary is between 30000 - 42000 £ per year.
Company Description
CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire, entertain and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers. The Mattel Global Consumer Products team manages licensed product development around the world for Mattel brands.
Job Description
The Opportunity
The Facilities Coordinator will be responsible for the day to day facilities coordination of the Mattel UK office, and will take ownership of and run the operational management and delivery of all Facilities Management services within the UK business including Health and Safety. The Facilities Coordinator will also have the opportunity to support the Manager EMEA Facility & Workplace on region-wide initiatives, policies and compliance. This is a full-time outsourced office-based role; the working hours are as follows:
- 8am – 6pm Monday to Thursday (1 hour unpaid break)
- 8am – 1pm Friday (no break)
Job shares of the following pattern will also be considered:
- 8am – 1.30pm Monday to Friday (30 minutes unpaid break, excluding Friday’s)
- 1pm – 6pm Monday to Thursday
This is a 3 month contract with the possibility for extension.
The Role
Workplace / Facilities Coordination
- Experience supporting office or workplace operations in a corporate or professional environment
- Coordinating maintenance requests and vendor visits
- Managing service contracts (cleaning, waste, security, catering, etc.)
- Supporting space planning or desk/meeting room management
- Monitoring facilities budgets or processing invoices
- Handling building access, security passes, and visitor systems
Front of House / Reception
- Professional reception or front desk experience
- Greeting and assisting visitors in a corporate setting
- Managing visitor logs and access protocols
- Handling incoming calls and directing inquiries
Mailroom / Logistics
- Managing incoming and outgoing mail and courier services
- Logging and distributing internal mail and packages
- Coordinating courier pickups and deliveries
- Maintaining records of tracked shipments
- Handling confidential or sensitive deliveries securely
Qualifications
What We’re Looking For
- 2 – 4+ years’ experience in facilities coordination
- Experience in a fast-paced, multi-site or global organization
- Experience working with property management or landlords
- Event coordination support (internal meetings, town halls, office events)
- Experience implementing workplace improvements or process enhancements
- Ability to manage competing priorities
- Strong attention to detail
- Proactive problem-solving skills
- Ability to work independently with minimal supervision
- Understanding of workplace health & safety standards
- Discretion when handling confidential information
- Strong sense of responsibility for building security and protocols
- Ability to remain calm under pressure and have a hands‑on, solutions‑focused attitude
- High reliability and punctuality
- Team-oriented with a collaborative approach
- Professional, polished front-facing presence with the ability to engage with employees, executives, vendors, and visitors with an approachable and professional demeanour
- Excellent verbal and written communication skills
- Strong service mindset
Technical Skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
- Calendar and meeting room management systems
- Basic financial administration (POs, invoice processing, budget tracking)
- Familiarity with visitor management systems
- Experience using facilities/workplace management systems (e.g., Condeco, Envoy, ServiceNow, FM software)
- Facilities Management software is preferred
- Health & Safety reporting systems is preferred
- Basic knowledge of building systems (HVAC, fire alarms, access control) is preferred
Additional Information
What It’s Like to Work Here
- We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
- We innovate: At Mattel, we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
- We execute: We are a performance driven company. We strive for excellence and are focused on pursuing best in class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.
Who We Are
Mattel is a leading global toy company and owner of one of the strongest catalogs of children’s and family entertainment franchises in the world. We create innovative products and experiences that inspire, entertain and develop children through play. We engage consumers through our portfolio of iconic brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO and MEGA, as well as other popular intellectual properties that we own or license in partnership with global entertainment companies. Our offerings include film and television content, gaming, music and live events. We operate in 35 locations and our products are available in more than 150 countries in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering children to explore the wonder of childhood and reach their full potential. Mattel is recognized for the second year in a row as a Great Place to Work™ and as one of Fast Company’s Best Workplaces for Innovators in 2022.
Mattel is an affirmative Action/Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers including minorities, females, veterans, individuals with disabilities, and those of all sexual orientations and gender identities.
Interim Facilities Coordinator (Out-Sourced) in Slough employer: Mattel
Contact Detail:
Mattel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Interim Facilities Coordinator (Out-Sourced) in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Interim Facilities Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Mattel and its culture. Understand their values around creativity and teamwork. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 3
Practice common interview questions related to facilities coordination. Think about your past experiences and how they align with the responsibilities listed in the job description. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Mattel team. Good luck!
We think you need these skills to ace Interim Facilities Coordinator (Out-Sourced) in Slough
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We love creativity and want to see how you can bring that to the role. Don't be afraid to show us who you are and what makes you unique.
Tailor Your Application: Make sure to customise your application for the Facilities Coordinator role. Highlight your relevant experience in facilities management and any specific skills that match the job description. This shows us you’re serious about the position!
Be Clear and Concise: Keep your application clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that’s easy to read and gets straight to the important bits.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at Mattel
✨Know Your Facilities Management Basics
Brush up on your knowledge of facilities management, especially in a corporate setting. Be ready to discuss your experience with maintenance requests, vendor management, and health and safety standards. This will show that you understand the core responsibilities of the role.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles. Whether it’s managing competing priorities or implementing process improvements, demonstrating your proactive problem-solving skills will resonate well with the interviewers.
✨Demonstrate Your Communication Skills
As a Facilities Coordinator, you'll be interacting with various stakeholders. Practice articulating your thoughts clearly and professionally. Think about how you would greet visitors or handle inquiries, as this reflects your front-facing presence.
✨Familiarise Yourself with Relevant Software
Get comfortable with tools like Microsoft Office and any facilities management software mentioned in the job description. Being able to discuss your proficiency with these systems will give you an edge and show that you're ready to hit the ground running.