At a Glance
- Tasks: Support leadership with project management and coordinate exciting events.
- Company: Join a mission-driven organisation focused on meaningful work and positive societal impact.
- Benefits: Enjoy 25 days annual leave, health benefits, and volunteer days to give back.
- Other info: Hybrid role with opportunities for travel and professional growth.
- Why this job: Be part of a dynamic team making a real difference in the recruitment industry.
- Qualifications: Strong communication, project management skills, and proficiency in PowerPoint required.
Hybrid role - Will require travel to London and Milton Keynes.
At Matrix, our central mission is to connect people to meaningful work, reflecting our passion and purpose at the heart of everything we do. As a Group Organisation comprising two distinct entities and a diverse portfolio of products, we bring together a team of dedicated professionals who share our commitment to making a positive impact on society and driving business success.
Our innovative technology and outstanding team enable us to deliver tailored solutions for organisations, supporting their recruitment needs through products and services that cover temporary, contingent, and permanent staffing, consultant procurement, statement of works, and comprehensive screening, background verification and compliance for all workers and payroll services.
We are currently working in a hybrid fashion with the ability to work remotely, however, due to the nature of your duties, you may be required to travel to the Milton Keynes and London offices.
Benefits
- 25 days annual leave (plus Bank Holidays)
- Birthday day off
- 2 Volunteer days a year (to volunteer in the local community)
- Employee Health Benefits (Westfield Health)
- Online discounts platform for major retailers (Westfield Rewards)
- Electric Vehicle Salary Sacrifice Scheme (Octopus EV) and Cycle 2 Work Scheme
- Standard Pension – 3% Employers, 5% Employee
Salary range £42,000 to £48,000 per annum – Depending on relevant experience.
About the role
Reporting to the WorkForce Managing Director, this role provides dedicated project and executive support to the WorkForce MD and leadership team as well as to the Group Executive Committee. Blending this executive support with hands‑on project delivery, the role owns and supports internal projects across the WorkForce Service Line, coordinates client and colleague events, prepares strategic presentations on behalf of WorkForce Leadership, and drives internal communications including the monthly WorkForce Colleague Connects Calls. The successful candidate will be a proactive, highly organised communicator who turns leadership priorities into delivered outcomes.
Duties and Responsibilities
WorkForce Project & Leadership Support
- Own and support internal projects related to the WorkForce Service Line, taking responsibility for planning, coordination and delivery.
- Provide dedicated project support to the WorkForce MD and leadership team, translating leadership priorities into actionable plans.
- Prepare strategic presentation decks and materials on behalf of WorkForce Leadership and Executive team as required – ensuring correct branding guidelines are being followed.
- Organise and coordinate client events with key internal stakeholders.
- Run the monthly internal WorkForce Colleague Connects, collating relevant information across the leadership and support functions and owning the follow‑up communications (including recognising and rewarding any award winners) to ensure critical messages are cascaded to all – ensuring that content continues to be fresh and engaging.
- Support WorkForce events and Group events, such as annual in‑person Connect events, working alongside the People team, Marketing and Employee groups.
Executive Committee Support
- Provide support for key strategic meetings, including the production and distribution of agendas and papers, and taking and circulating minutes.
- Ensure meeting records represent an accurate account and include all relevant decisions, comments and issues.
- Support diary management across the Executive Committee as required and build efficiencies into the Executive Committees' diary by ensuring tasks and projects relating to these goals are planned, managed, and delivered effectively.
- Help with various internal arrangements, from travel to processing expenses on behalf of ExCo.
- Manage the smooth running of the London offices by liaising with and managing all key suppliers and building management.
- Work closely with Risk teams and our ISO Partners and Office and HR Administrator to ensure we retain our yearly accreditation through audit meetings and support BCP activities where relevant.
Required Knowledge, Skills, Education and Experience
ESSENTIAL
- Excellent written and spoken communication skills.
- Strong project management skills, with a structured and methodical approach.
- Advanced PowerPoint skills and the ability to produce polished, strategic presentations.
- Design skills using tools such as Canva and Adobe.
- Excellent working knowledge of MS Office.
- Familiarity with LLM / AI tools.
- A proactive self‑starter who anticipates needs and works independently.
- Strong organisational and event‑coordination skills.
- Solution orientated with sound judgement and decision‑making ability.
- Ability to work to tight deadlines with meticulous focus on attention to detail.
- Discretion and confidentiality.
- Highly proficient with using data.
DESIRABLE
- Awareness of HubSpot management.
- Experience within our sector (recruitment, workforce solutions or staffing).
- Experience in a similar role – operating with Executive Leaders.
At Matrix, we celebrate what makes us unique. We are passionate about building and sustaining an inclusive and equitable working environment for all staff. If you require any reasonable adjustments to the recruitment process, do reach out to our HR team who will be happy to help -
#J-18808-LjbffrProject & Executive Support Partner employer: Matrix
At Matrix, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters creativity and collaboration within our in-house Creative Studio. As a Graphic Designer, you'll enjoy unique benefits such as unlimited holiday, flexible working arrangements, and engaging team activities like puppy yoga and bake-offs, all while contributing to innovative beauty projects that resonate with consumers. With ample opportunities for professional growth and a commitment to employee wellbeing, Matrix is the perfect place for those looking to make a meaningful impact in the beauty industry.
StudySmarter Expert Advice🤫
We think this is how you could land Project & Executive Support Partner
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Matrix!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Matrix.
We think you need these skills to ace Project & Executive Support Partner
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Matrix. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Matrix and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Matrix. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Matrix's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Matrix
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Matrix.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Matrix will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Matrix and how you would contribute to adapting HR strategies.
