HR and Office Administrator in Milton Keynes

Matrix Milton Keynes, England, United Kingdom

We are currently working in a hybrid fashion with the ability to work from home, however for a minimum of four days a week, you will be required at our Milton Keynes Office, with occasional travel to Basingstoke.

• 25 days annual leave (plus Bank Holidays)

• Birthday day off

• 2 Volunteer days a year (to volunteer in the local community)

• Employee Health Benefits (Westfield Health)

• Online discounts platform for major retailers (Westfield Rewards)

• Salary range is between £25-29K (Pro-rated £20-£23.200)

About the role

Office Management

• First point of contact for office queries in Milton Keynes and Basingstoke, assisting remotely with queries relating to our Basingstoke office and action where necessary.
• Point of contact for Facility issues. Liaising with our Landlord where necessary.
• Supporting the business with visitors including helping to arrange visitor (clients, auditors etc) passes from Technology and relaying carparking information at Milton Keynes office
• Provide administrative support to Leadership Support and Engagement Lead with travel and bookings, activities in London office and other requirements
• Ensure our carparking portal is kept up to date with new starters, leavers, adding new vehicles and deleting vehicles as necessary and liaising with Basingstoke reception for this site.
• Sort and distribute incoming post and ad-hoc Post Office runs for Special Deliveries/parcels.
• Overall MK office oversight:
• Oversee office supplies ensuring delivery and storage of kitchen and office supplies. Replenish supplies as and when needed.
• Weekly office sweep to ensure office environment kept in good clean working condition and ensuring confidential shredding bags are emptied and replaced.
• Ensure dishwasher is switched on at the end of the day. Remove out of date perishable items from the fridge once a week.
• Organise recycling of consumables to include printer cartridges, batteries and Nespresso coffee pods.
• Correspond with vendors such as fruit / milk company, vending machine and Nespresso.
• Oversee Desk booking system, booking desks for Senior Management when required in both Milton Keynes and Basingstoke office and carparking.
• Liaise with Finance Dept when using the Company credit card to ensure all invoices and receipts are forwarded in a timely manner.
• Provide administrative support to Leadership Support and Engagement Lead on all H&S activities to ensure we remain compliant and in line with ISO requirements
• Conduct monthly office Health & Safety risk assessments and First Aid kits and update checkliststored on Matrix Teams channel.
• Attend monthly Health & Safety meetings with HR and Legal and progress any actions.
• Responsible for ensuring DSE assessments are conducted by all new starters and on an annual basis and that any issues are flagged to the relevant manager and HR Advisor
• Updating the monthly Organisation Chartwith any starters, leavers and movers

People Administration Engagement and Office Wellbeing

• Managing data entry to the HRIS system to ensure employee records are up to date and accurate.
• Conducting screening checks for all new starters, such as reference checks, right to work verification, and criminal record checks.
• Overseeing the management of the team HR inbox and responding to employee queries in a timely and professional manner.
• Loading new job roles onto HRIS platform and supporting candidate communications
• Preparing and issuing employment contracts, offer letters, and other HR related documents, making sure that all relevant trackers are updated.
• Ensure all new starters are loaded to Employee Benefits accounts, HRIS system within the onboarding process.
• Owning the payroll preparation and monthly processing, supported by the HR Advisor and People Partners .
• Support HR Advisor with administrative tasks associated with recruitment
• Own Pre Employment screening of new employees and flagging concerns to HR Advisor and Hiring Manager.
• Assisting with the coordination and delivery of HR initiatives and projects
• Work with the People Team and Leadership Support and Engagement Lead to drive Social, Wellbeing and Engagement activities in the offices.
• Maintaining and updating HR policies, procedures, and templates in line with best practice and legislation.
• Supporting on note taking for team meetings and employee relations cases.
• Supporting the HR team with any other administrative tasks as required.

What you bring

The ideal candidate for the HR Administrator role will have:

• A minimum of 2 years of experience in a similar administrative role.
• A high level of confidentiality and discretion, with the ability to handle sensitive and personal information.
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation.
• Strong attention to detail and accuracy, with the ability to work under pressure and meet deadlines.
• Proficient in using Microsoft Office applications.
• A proactive and flexible approach, with the willingness to learn and take on new challenge
• At Matrix, we celebrate what makes us unique. We are passionate about building and sustaining an inclusive and equitable working environment for all staff. If you require any reasonable adjustments to the recruitment process, do reach out to our HR team who will be happy to help - Matrixhrhelp@teammatrix.com

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Human Resources
• Industries
• Human Resources Services

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