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- Tasks: Support a dynamic Operations team with admin and coordination tasks.
- Company: Join a leading provider of underwater engineering solutions for the maritime industry.
- Benefits: Enjoy flexible hours, remote work options after training, and competitive pay.
- Why this job: Be part of a busy team where your contributions make a real impact.
- Qualifications: Strong admin skills and proficiency in Microsoft Office; Dynamics experience is a plus.
- Other info: Temporary roles with potential for permanent positions based on project needs.
Our client specialises in delivering underwater engineering solutions to the maritime industry, with a primary focus on supporting the MOD. Both roles will provide essential support to a small, but busy Operations team. Your background in administration and/or project coordination will determine what role you are most suited too. Day to Day duties may include, but not limited to: Raising invoices and PO's Managing timesheets Preparing job files Preparing on-site documentation Liaising with employee & subcontracted divers Booking and planning hotels/flights Keeping job file records up to date Completing Reports Attend Operations MeetingKey Requirements: Strong administrative and/or coordination skills with experience in similar roles/industries Proficiency in Microsoft Office applications; experience with Microsoft Dynamics would be beneficial but not essential Excellent organisational and time-management skillsContract Details: Hours: Standard hours are 9:00 – 5:30 (though can be flexible) Work Environment: Initially 100% office-based for training, moving to working from home one day a week after the training period (subject to agreement with the manager)Hourly Rate: £14-£15/h plus holiday pay which can be accrued or advanced Both roles are initially temporary but with a view to going permanent, project dependant. If you are detail-oriented, efficient, and eager to contribute to a busy team, we would love to hear from you
Operations Administrator / Coordinator employer: Matchtech
Contact Detail:
Matchtech Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator / Coordinator
✨Tip Number 1
Familiarize yourself with the maritime industry and underwater engineering solutions. Understanding the specific challenges and terminology used in this field will help you stand out during discussions with the team.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word, as these will be crucial for managing timesheets and preparing job files. Consider taking a quick online course if you feel you need a refresher.
✨Tip Number 3
Highlight any previous experience you have in project coordination or administration, particularly in fast-paced environments. Be ready to share specific examples of how you've successfully managed multiple tasks simultaneously.
✨Tip Number 4
Prepare to discuss your organizational and time-management strategies during the interview. Think of concrete methods you've used in the past to keep track of various projects and deadlines, as this will demonstrate your suitability for the role.
We think you need these skills to ace Operations Administrator / Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight your administrative and project coordination experience. Emphasize any relevant skills that align with the job description, such as proficiency in Microsoft Office and organizational abilities.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the maritime industry. Mention specific experiences that demonstrate your ability to support operations and manage documentation effectively.
Highlight Relevant Experience: In your application, clearly outline your previous roles that involved administration or coordination. Provide examples of how you managed tasks like invoicing, timesheet management, or preparing reports.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise to make a strong impression.
How to prepare for a job interview at Matchtech
✨Showcase Your Administrative Skills
Make sure to highlight your previous experience in administration or project coordination. Be prepared to discuss specific examples of how you've successfully managed tasks like raising invoices, preparing job files, or liaising with team members.
✨Demonstrate Proficiency in Microsoft Office
Since proficiency in Microsoft Office applications is key for this role, be ready to talk about your experience with these tools. If you have any experience with Microsoft Dynamics, mention it as it could give you an edge.
✨Emphasize Organizational Skills
The role requires excellent organizational and time-management skills. Prepare to discuss how you prioritize tasks and manage your time effectively, especially in a busy environment.
✨Be Ready for Team Collaboration Questions
As the position involves working closely with a small operations team, expect questions about teamwork and collaboration. Think of examples where you've successfully worked with others to achieve a common goal.
