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- Tasks: Support senior executives with admin tasks, scheduling, and travel arrangements.
- Company: Join a dynamic team at the forefront of business operations.
- Benefits: Enjoy hybrid working options and a supportive work culture.
- Why this job: Gain valuable experience while contributing to key events and executive communication.
- Qualifications: Previous experience as an Executive Assistant and strong organisational skills required.
- Other info: Must pass background checks and be comfortable with occasional travel.
The predicted salary is between 28800 - 43200 £ per year.
Key Responsibilities:
- Providing high-level administrative support to senior executives
- Coordinating and managing schedules, meetings, and travel arrangements
- Preparing and editing correspondence, reports, and presentations
- Handling confidential information with discretion
- Assisting in the preparation of director forums and other key events
- Maintaining and organising documentation, files, and records
- Facilitating communication between the executive team and internal/external stakeholders
- Performing additional administrative tasks as required to support the smooth operation of the Head Office
Job Requirements:
- Experience as an Executive Assistant or in a similar administrative role
- Exceptional organisational and time management skills
- Ability to work independently and handle multiple tasks simultaneously
- Excellent written and verbal communication skills
- Strong attention to detail and problem-solving abilities
- Proficiency in Microsoft Office Suite
- Ability to maintain confidentiality and handle sensitive information
- Comfortable with hybrid working arrangements and occasional travel
Security:
BPSS only. This role requires you to obtain a basic disclosure along with employment reference checks before starting.
Executive Assistant employer: Matchtech
Contact Detail:
Matchtech Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software that we use at StudySmarter, especially the Microsoft Office Suite. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for a hypothetical executive. This can be a great conversation starter during interviews and will illustrate your ability to manage multiple tasks effectively.
✨Tip Number 3
Network with current or former Executive Assistants, especially those who have worked in similar environments. They can provide valuable insights into the role and may even share tips on how to stand out in your application.
✨Tip Number 4
Prepare to discuss scenarios where you've handled confidential information or resolved problems under pressure. We value discretion and problem-solving abilities, so having real-life examples ready will help you make a strong impression.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Emphasise your organisational skills, ability to manage multiple tasks, and proficiency in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention specific examples of how you've successfully supported senior executives in the past and how you can contribute to the smooth operation of the Head Office.
Highlight Confidentiality Experience: Since handling confidential information is crucial for this role, include any relevant experiences where you maintained discretion and confidentiality. This will demonstrate your suitability for the position.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Matchtech
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or managed multiple priorities in the past.
✨Demonstrate Discretion and Confidentiality
Handling sensitive information is a key part of this role. During the interview, highlight your experience with confidential matters and explain how you ensure discretion in your work.
✨Prepare for Communication Scenarios
Excellent communication skills are essential. Think of examples where you've facilitated communication between teams or stakeholders, and be ready to discuss how you handle different communication styles.
✨Familiarise Yourself with Microsoft Office Suite
Proficiency in Microsoft Office is a requirement. Brush up on your skills and be ready to discuss how you've used these tools to create reports, presentations, or manage documents effectively.
