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- Tasks: Ensure smooth running and compliance of facilities while managing budgets and coordinating with technicians.
- Company: Dynamic company in Whitstable with a focus on facilities and maintenance.
- Benefits: Quarterly bonuses, gym membership, eye test vouchers, and free parking.
- Why this job: Be a key player in maintaining a safe and functional environment for everyone.
- Qualifications: GCSEs in Maths and English, plus 3 years' experience in facilities management.
- Other info: Join a supportive team with opportunities for professional growth and regular social events.
The predicted salary is between 30000 - 42000 £ per year.
Permanent, Full-Time - 37.5 hours per week
Location: Whitstable | Facilities & Maintenance Department
Working Hours:
- Monday-Thursday: 8:00am-4:30pm
- Friday: 8:00am-1:30pm
Bonus & Benefits:
- Quarterly bonus linked to business performance
- Gym membership
- Eye test vouchers
- Free on-site parking
- Regular social events
About the Role
We are seeking a proactive and hands-on Facilities Coordinator to support the Facilities & Maintenance Manager and oversee the smooth running, maintenance and legal compliance of a busy site. You will play a key part in ensuring the facility and any on-site tenants operate within high standards of safety, functionality, compliance and appearance. The role includes responsibility for facilities budgets and a dotted-line leadership relationship with the Facilities Technician.
Key Responsibilities
- Respond promptly and effectively to facilities issues and requests.
- Provide dotted-line management and coordination for the Facilities Technician.
- Manage risk-based actions relating to the Risk Register and insurance requirements.
- Ensure facilities compliance for the organisation and its tenants.
- Diagnose issues and implement corrective actions.
- Develop long-term plans for maintenance, servicing and general site upkeep.
- Work within RACI frameworks to lead or support facilities-related projects.
- Partner with Procurement to implement SLAs, manage contracts and oversee services (security, pest control, HVAC, etc.).
- Oversee fire system management and compliance.
- Maintain an ongoing gap analysis against EHS legislation and ensure inspections, testing and remedial actions are completed.
- Communicate effectively with stakeholders affected by repairs, installations or refurbishments.
- Manage onsite contractors and ensure Safe Systems of Work are followed.
- Oversee departmental waste management.
- Control spend within approved facilities-related budgets.
- Uphold company policies across attendance, holidays, discipline and reporting.
- Act as a key point of contact for commercial tenants and on-site group companies.
- Support data collection for environmental, sustainability, cost or business-case needs.
- Support development and management of the company's CMMS.
- Carry out any other reasonable duties as required.
Person Specification
Essential Qualifications:
- GCSEs Grade 4+ (or equivalent) in Maths and English.
Experience:
- Minimum 3 years' experience in a similar facilities role.
Technical Skills:
- Broad practical skills such as plumbing, carpentry or similar trades to maintain building integrity.
- Knowledge of various trades and their principles.
- Aware of HSE compliance (experience leading compliance work desirable).
Competencies:
- Strong verbal and written communication.
- Computer literate with the ability to log activity, liaise with suppliers and raise purchase orders.
- Patient, diligent, methodical and a strong problem-solver.
Facilities Coordinator in Whitstable employer: Matchtech Mobility
Contact Detail:
Matchtech Mobility Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in Whitstable
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Prepare a portfolio showcasing your past projects and achievements in facilities coordination. This will help you stand out during interviews and demonstrate your hands-on experience.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common facilities-related questions and your problem-solving approach. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles like Facilities Coordinator. Keep an eye on our listings and don’t hesitate to reach out if you have any questions about the application process.
We think you need these skills to ace Facilities Coordinator in Whitstable
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your relevant experience and skills, especially those that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Show Off Your Communication Skills: Since strong verbal and written communication is key for this role, make sure your application reflects that. Keep your language clear and professional, but don’t be afraid to let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Matchtech Mobility
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management and compliance. Familiarise yourself with the key responsibilities listed in the job description, like risk management and contractor oversight. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Skills
Prepare examples from your past experience that highlight your practical skills, such as plumbing or carpentry. Think about specific situations where you diagnosed issues and implemented solutions. This will demonstrate your hands-on approach and problem-solving abilities.
✨Communicate Clearly
Since strong communication is essential for this role, practice articulating your thoughts clearly. Be ready to discuss how you've effectively communicated with stakeholders in previous roles, especially when managing repairs or installations. This will show that you can keep everyone in the loop.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s facilities management practices or future projects. This shows your genuine interest in the role and helps you gauge if the company is the right fit for you.
