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- Tasks: Ensure smooth running and compliance of facilities while managing maintenance and safety.
- Company: Join a dynamic team in a thriving facilities and maintenance department.
- Benefits: Enjoy a quarterly bonus, gym membership, eye test vouchers, and free parking.
- Why this job: Be a key player in maintaining high standards and making a real impact.
- Qualifications: GCSEs in Maths and English, plus 3 years' experience in facilities management.
- Other info: Great opportunity for career growth in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Permanent, Full-Time - 37.5 hours per week
Whitstable | Facilities & Maintenance Department
Working Hours:
- Monday-Thursday: 8:00am-4:30pm
- Friday: 8:00am-1:30pm
Bonus & Benefits:
- Quarterly bonus linked to business performance
- Gym membership
- Eye test vouchers
- Free on-site parking
- Regular social events
About the Role
We are seeking a proactive and hands-on Facilities Coordinator to support the Facilities & Maintenance Manager and oversee the smooth running, maintenance and legal compliance of a busy site. You will play a key part in ensuring the facility and any on-site tenants operate within high standards of safety, functionality, compliance and appearance. The role includes responsibility for facilities budgets and a dotted-line leadership relationship with the Facilities Technician.
Key Responsibilities
- Respond promptly and effectively to facilities issues and requests.
- Provide dotted-line management and coordination for the Facilities Technician.
- Manage risk-based actions relating to the Risk Register and insurance requirements.
- Ensure facilities compliance for the organisation and its tenants.
- Diagnose issues and implement corrective actions.
- Develop long-term plans for maintenance, servicing and general site upkeep.
- Work within RACI frameworks to lead or support facilities-related projects.
- Partner with Procurement to implement SLAs, manage contracts and oversee services (security, pest control, HVAC, etc.).
- Oversee fire system management and compliance.
- Maintain an ongoing gap analysis against EHS legislation and ensure inspections, testing and remedial actions are completed.
- Communicate effectively with stakeholders affected by repairs, installations or refurbishments.
- Manage onsite contractors and ensure Safe Systems of Work are followed.
- Oversee departmental waste management.
- Control spend within approved facilities-related budgets.
- Uphold company policies across attendance, holidays, discipline and reporting.
- Act as a key point of contact for commercial tenants and on-site group companies.
- Support data collection for environmental, sustainability, cost or business-case needs.
- Support development and management of the company's CMMS.
- Carry out any other reasonable duties as required.
Person Specification
Essential Qualifications:
- GCSEs Grade 4+ (or equivalent) in Maths and English.
Experience:
- Minimum 3 years' experience in a similar facilities role.
Technical Skills:
- Broad practical skills such as plumbing, carpentry or similar trades to maintain building integrity.
- Knowledge of various trades and their principles.
- Aware of HSE compliance (experience leading compliance work desirable).
Competencies:
- Strong verbal and written communication.
- Computer literate with the ability to log activity, liaise with suppliers and raise purchase orders.
- Patient, diligent, methodical and a strong problem-solver.
Facilities Coordinator in Maidstone employer: Matchtech Mobility
Contact Detail:
Matchtech Mobility Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator in Maidstone
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its facilities. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute to their success.
✨Tip Number 3
Practice your problem-solving skills! Be ready to discuss how you've tackled facilities issues in the past. Use real examples to demonstrate your hands-on experience and proactive approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Coordinator in Maidstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator role. Highlight your relevant experience and skills, especially those related to facilities management and compliance. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that align with the job description. We love a good story!
Show Off Your Communication Skills: Since strong communication is key in this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Matchtech Mobility
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities management and compliance. Familiarise yourself with relevant legislation and best practices, as well as the specific responsibilities outlined in the job description. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Problem-Solving Skills
Prepare examples from your past experience where you've successfully diagnosed issues and implemented corrective actions. Be ready to discuss how you managed facilities-related challenges and what steps you took to ensure compliance and safety.
✨Communicate Effectively
Since strong communication is key in this role, practice articulating your thoughts clearly. Think about how you would explain complex issues to different stakeholders, including contractors and tenants. This will demonstrate your ability to manage relationships and keep everyone informed.
✨Be Ready for Scenario Questions
Expect to be asked how you would handle specific situations related to facilities management. Prepare for scenario-based questions that test your decision-making skills and your ability to work within RACI frameworks. This will help you showcase your hands-on approach and strategic thinking.
