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- Tasks: Support elderly Principals with personal and domestic administration, ensuring smooth household operations.
- Company: Private household offering a refined and trusted working environment.
- Benefits: Flexible hours, close relationships with Principals, and exposure to high standards of domestic management.
- Why this job: Make a real difference in the lives of others while developing valuable organisational skills.
- Qualifications: Experience in private households, strong communication, and exceptional organisational skills.
- Other info: Opportunity for personal growth and to adapt to dynamic household needs.
Please note: experience within a private household or private family office is required
If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information.
Job Summary
Highly discreet and organised Personal Assistant required to support the Principals (elderly members) and their family, managing all aspects of both domestic and personal administration. The role demands flexibility, maturity, strong communications ability, excellent organizational and time management skills, empathy, and a proactive attitude.
Days and Hours – Monday to Friday 9am – 6pm
Key Responsibilities
• Attend Healthcare Appointments & Events as required
• Maintain medical schedules and records; liaise with health specialists.
• Coordinate with health insurers and ensure all appointments are properly booked and followed up.
• Attend medical appointments and events as required.
• Diary, Travel & Schedule Management
• Full oversight of the Principals\’ diaries and scheduling, including flights, hotels, airport transfers, etc.
• Prepare and distribute weekly/monthly calendars and briefing notes; ensure family and staff are kept up to date.
• Liaise with the Principals and staff to print any materials required for meetings and coordinate with participants as required.
• Set up and coordinate ad hoc meetings (physical and online as needed) and personal appointments
• Coordinate household schedules to ensure smooth running and alignment across family and staff activities.
Household Operations & Team Supervision
• Oversee and coordinate household staff (chauffeur, housekeeper, etc.): rotas, timesheets, holidays, HR-related tasks.
• Oversee maintenance of assets: properties, vehicles, gardens, technology; liaise with contractors and vendors.
• Procurement & Budget Control
• Handle purchasing (groceries to major items), deliveries, returns with full record keeping.
• Manage expenses and petty cash; ensure budget compliance and reconciliations.
• Administration & Documentation
• Create and maintain documents, reports, and correspondence of both administrative and strategic nature.
• Ensure tasks are handled efficiently and effectively without unnecessary delays.
• Ad Hoc & Errands
• Manage errands, personal and household projects.
• Be ready to adapt to changing and unexpected demands.
Candidate Profile / Skills Required
• Exceptional organisational and administrative skills – detail-oriented and structured.
• Demonstrable maturity, discretion and professionalism at all times.
• Flexible and adaptable; able to manage shifting priorities without loss of standard.
• Excellent interpersonal and communication skills (written & verbal).
• Strong problem-solving ability; able to work independently with minimal supervision.
• Good with IT and Microsoft Office (or similar tools), Calendar Management Software, Conference software (Zoom, Teams etc); quick and efficient in document creation and use of technology.
• Empathetic, caring and patient approach with a strong sense of responsibility and duty of care.
• Ability to anticipate needs, pre-empt issues, and take initiative.
What the Role Offers
• Working in a refined, private domestic environment.
• Opportunity to develop a close, trusted relationship with the Principals and family household team.
• Exposure to high standards of domestic management, event and travel coordination
Household PA employer: Massey's Agency
Contact Detail:
Massey's Agency Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Household PA
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even acquaintances who might have connections in the private household sector. A personal recommendation can go a long way in landing that PA role.
✨Tip Number 2
Be proactive! If you see a job listing that catches your eye, don’t just wait for the perfect moment. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows initiative!
✨Tip Number 3
Prepare for interviews by researching common questions for Personal Assistants. Think about how your skills match the job description and be ready to share specific examples of your organisational prowess.
✨Tip Number 4
Showcase your tech skills! Familiarise yourself with tools like Microsoft Office and calendar management software. Being tech-savvy is a huge plus in this role, so highlight your abilities during interviews.
We think you need these skills to ace Household PA
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight any previous experience you've had in a private household or family office. We want to see how your background aligns with the role, so don’t hold back on those relevant details!
Be Organised and Clear: Your application should reflect the exceptional organisational skills we’re looking for. Keep your CV and cover letter structured and easy to read, showing us that you can manage information effectively.
Communicate Like a Pro: Since strong communication is key for this role, ensure your written application showcases your ability to convey information clearly and professionally. Use a friendly tone but keep it polished!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity!
How to prepare for a job interview at Massey's Agency
✨Know Your Stuff
Before the interview, make sure you understand the specific needs of a household PA. Familiarise yourself with the responsibilities listed in the job description, especially around managing medical schedules and coordinating household staff. This will show that you're serious about the role and ready to hit the ground running.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed multiple tasks or projects in the past. Whether it’s scheduling appointments or overseeing household operations, be prepared to discuss your methods for staying organised and ensuring everything runs smoothly. Use real-life scenarios to illustrate your point.
✨Demonstrate Discretion and Empathy
Since this role involves working closely with elderly Principals, it's crucial to convey your understanding of discretion and empathy. Share experiences where you've had to handle sensitive information or situations with care. This will help the interviewers see that you have the maturity and professionalism they’re looking for.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to the role. For example, how would you handle a last-minute change in the Principal's schedule? Practising your responses to these types of questions can help you demonstrate your problem-solving skills and adaptability, which are key for this position.