Logistics Coordinator - North London

Job Title: Logistics Coordinator

Location: North London

Salary: £30K (Term time only + 6 days)

Mason and Dale Recruitment have partnered with an exceptional school that opened in September 2014 and has achieved an Outstanding rating by Ofsted. Our vibrant and energetic team is dedicated to transforming the lives of all children, including those from disadvantaged backgrounds. As a growing organisation, there are ample opportunities for progression. Joining their community of ambitious and dedicated staff committed to making a difference in education and the lives of our pupils will expose you to an environment that offers progression.

Role Overview:

This is a replacement hire. The predecessor served in the role for 5 years, earning 2 promotions and taking on additional responsibilities.

We are seeking a highly organised and personable Logistics Coordinator with exceptional attention to detail and a logical mindset. In this role, you will be the logistical maestro of the school, ensuring everyone knows exactly where they need to be and when. Your problem-solving skills and experience in organising rotas and complex timetables will be essential to our high-functioning, efficient, and fast-paced school office.

This role is onsite 5 days per week. Hybrid pattern isn’t offered.

Working Hours:

• Mon-Thurs: 7:30am – 4:30pm
• Fri: 7:30am – 3:30pm

Time Off:

• 1 month off in summer (-4 days)
• 1 week off in October (-2 days)
• 2 weeks off in December
• 2 weeks off in April
• 1 week off in May

Key Responsibilities:

• Work with the Deputy Head to assist in creating a full school timetable.
• Schedule cover lessons when a teacher is absent.
• Create a timetable for all lessons.
• Manage and update the school duty rota, ensuring timely and accurate cover for duties when staff are absent.
• Send reminder emails to staff regarding logistical timings and instructions.
• Prepare timings for the last day of each term.
• Support the Office Manager and contribute to the smooth running of the office.
• Collaborate with the office team, assist with parent calls, and duties as required.
• Keep logistics how-to guides up to date.

Skills and Qualifications:

• Experience working on your initiative.
• Microsoft Office, Excellent IT skills, including advanced Excel skills.
• Strong analytical skills and problem-solving abilities.
• Exceptional communication skills, with the ability to interact at all levels.
• Excellent organisational skills with the ability to work to tight deadlines.
• Flexibility and the ability to work as part of and contribute to the school administrative team.
• Ability to work effectively under pressure and manage your workload.
• Methodical approach with exceptional attention to detail.
• Experience in timetabling on a large scale is desirable but not essential. Enthusiasm for solving analytical problems or puzzles is key.

We are committed to fostering a diverse and inclusive environment where every individual feels valued and respected. We welcome applicants from all backgrounds and are dedicated to promoting equality, diversity, and inclusion in all aspects of our work.

If you are a problem solver with a passion for organisation and making a positive impact, we would love to hear from you!

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