Finance Administrator (Permanent 16 hours per week)

Role Title: Finance Administrator (part-time 16 hours per week)

Reporting To: Finance Manager

Grade: EVH Grade 4 PA9-PA12 (£25,755-£29,124 pro rata)

Job Purpose:

To support the Head of Finance and the finance team by delivering a range of administrative duties ensuring for a quality finance service.

·        Posting income and adjustments to rent and factoring accounts

·        Purchase ledger invoice processing, supplier payments and queries

·        Finance admin duties

Finance

·        Logging invoices, checking arithmetic and issue system email to all departments for checking and authorisation

·        Ensure invoices are returned in time for processing and payment runs

·        Process factoring apportionments reconciling with purchase invoice

·        Assist and resolve suppliers’ queries

·        Complete checks for new suppliers and update the purchase system

·        Rolling monthly supplier statement reconciliation

·        Raise twice monthly purchase ledger payment runs and weekly bacs payments.

·        Assist with administration of petty cash, updating petty cash reconciliation spreadsheet

·        Record and bank any payments received

·        Daily update of the cashflow spreadsheet with reconciliation to bank statement for rent and current bank accounts

Rent and Factoring

·        Post rent and factoring income on a daily basis, including Allpay, Worldpay, Housing Benefit and Universal Credit

·        Assist with queries in relation to rents, Housing Benefit payments and payments received

·        Process rent and factoring adjustments.

·        Process factoring buyers and sellers adjustments

Administrative

·        Maintenance of the Finance mailbox on a rota basis, filing and resolving issues as occur

·        Provide general administrative and clerical support to the Finance department

·        Month end – support the Invoice Register coding for accruals

·        Month end – analysis spreadsheets including common electricity

·        Provide cover for period end, running End of Period and Rent Debit

·        Any other tasks or duties reasonably required

Corporate Responsibility

·          Ensure the values of the Association are reflected in your work and that all services provided are delivered in line with the Association’s Vision, Values, Aims and Objectives.

·          Ensure compliance with all regulatory, statutory and legal requirements.

·          Support the wider team during busy periods and peak workloads.

·          Comply with legislation, regulation, policy and other relevant directives; including staff code of conduct, health and safety, anti-fraud and bribery and equalities.