Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide reception and administrative support in a vibrant school environment.
- Company: Join a supportive school community dedicated to safeguarding and student welfare.
- Benefits: Generous pension scheme, subsidised canteen, free parking, and discounted arts tickets.
- Why this job: Be the first point of contact and make a positive impact on students and visitors.
- Qualifications: Must have good communication skills and experience with Microsoft Office.
- Other info: Flexible hours during term time with opportunities for personal development.
The predicted salary is between 10 - 13 £ per hour.
Hours: 18 hours per week (Term Time) 13.00 – 17.30 Monday – Thursday
Responsible to: Office Manager
General: To work as part of a team providing secretarial, administrative and clerical support under the direction of the Office Manager. The applicant’s main duties will be to cover reception and administrative tasks, including supporting with the EHCP Annual Review process, and to monitor the transport for pupils leaving the site.
Schedule:
- Monday – Thursday
- 13.00 – 14.00 cover reception
- 14.00 – 16.00 office administration tasks
- 16.00 – 17.00 cover reception
- 17.00 – 17.30 transport monitoring
The Receptionist is the first point of contact for professionals, parents and visitors coming to Mary Hare and therefore it is vital that this person has a smart appearance, is easy to approach, is a ‘people person’, is pleasant and able to manage/remain calm in an occasionally very busy environment. A varied range of tasks are required and there is a need for flexibility and initiative in the performance of any relevant duties.
Main Duties and Responsibilities:
Reception and Office Administration
- Operating the barrier intercom
- Use the School Information Management System
- Make bookings for rooms on a web-based booking system
- Franking the post and managing the franking machine
- Maintaining the Reception Area
- Electronic iPad payments for staff lunch tickets or other payments as required
- Responding to general enquiries over the telephone and or email and directing to the relevant member of staff
- Assisting with all aspects of school reports, grade cards, Annual Review paperwork, including the distribution of reports, and any other administrative work as requested by the Office Manager
Transport Assistant
- Operating the barrier intercom
- Supervising pupils waiting for collection
- Communicating with Residential Houses/prep supervisors to locate pupils when needed
- Ensuring pupils leave with the appropriate adult (whether taxi, parent/carer)
- Maintaining accurate records of taxi collection details
Person Specification
General Secondary Education or equivalent (English and Maths essential)
Knowledge and Experience
- Experience with Microsoft packages, namely; Word, Excel, PowerPoint, Access and Outlook
- Experience of working in a fast-paced office environment
- Experience and knowledge of SIMS
- Experience of working in an educational environment
- Awareness of Safeguarding requirements and good practice within an education setting
Skills and Personal Qualities
- Excellent communication skills to enable effective dialogue with colleagues, staff, visitors and where applicable, students
- Organised and self‑motivated, ability to prioritise in order to meet targets and deadlines
- Able to perform well and remain professional whilst under pressure
- Dedicated team‑player, who strives for excellence and leads by example
- Tactful and discreet, whilst mindful of observing Safeguarding and professional standards
- Displays a smart and professional appearance, representing the School in a positive manner
- Reliable and stable
- Well-developed problem‑solving skills
- Enthusiastic, with an eagerness to learn new skills and a commitment to personal continuous development
- High level of accuracy and attention to detail
- Self‑motivated and able to work alone without direction
- Adaptable and flexible with working patterns when required
- Committed to contributing toward the School community
- Good numeric and computer skills (Microsoft Outlook essential)
- Practical and constructional
Essential Values, Behaviours and Attitudes
- Learners First
- Community is Key
- Integrity & Respect
- Empower & Energise Others
As well as an inclusive and supportive work environment, and a stunning location benefits also include a generous pension scheme, subsidised canteen, free on‑site parking, discounted tickets for Arlington Arts Centre and a 24/7 Employee Assistance Program.
How to Apply!
To apply, please click the ‘Apply for this Job’ box at the top of the page. Closing Date for applications: (no date provided). For more information, please download the Job Description and Application Form below. To download the Application Form click HERE.
Please note that Mary Hare adheres to Safer Recruitment Standards and as such all applications must be made via the Mary Hare website and using the Mary Hare Application Form. Applications will only be considered via a completed Application Form; CVs cannot be accepted.
This School is committed to safeguarding children and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All shortlisted candidates will be asked to complete a criminal records self‑disclosure form and successful candidates will be subject to Disclosure and Barring Service (DBS) checks along with other relevant employment checks. We are committed to securing genuine equality of opportunity in all aspects of our activities as an employer and education provider.
Office Administrator/Receptionist in Newbury employer: Mary Hare Grammar School For The Deaf
Contact Detail:
Mary Hare Grammar School For The Deaf Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator/Receptionist in Newbury
✨Tip Number 1
First things first, make sure you know the ins and outs of the role. Familiarise yourself with the job description and think about how your skills match up. This will help you shine during interviews!
✨Tip Number 2
Networking is key! Reach out to current or former employees on LinkedIn or other platforms. They can give you the lowdown on the company culture and maybe even put in a good word for you.
✨Tip Number 3
When you get that interview, be ready to showcase your people skills. As the first point of contact, being approachable and calm under pressure is crucial. Prepare examples of how you've handled busy situations before.
✨Tip Number 4
Finally, don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Mary Hare.
We think you need these skills to ace Office Administrator/Receptionist in Newbury
Some tips for your application 🫡
Be Yourself: When filling out your application, let your personality shine through! We want to see the real you, so don’t be afraid to show us your enthusiasm for the role and how you connect with our values.
Tailor Your Application: Make sure to customise your application to highlight your relevant experience and skills. Mention specific tasks from the job description that you’ve done before, especially those related to office administration and communication.
Proofread, Proofread, Proofread!: Before hitting that submit button, give your application a thorough read. Typos and errors can distract from your qualifications, so take the time to ensure everything is polished and professional.
Apply Through Our Website: Remember, we only accept applications via our website using the official application form. It’s super easy, and this way, we can keep everything organised and ensure your application gets the attention it deserves!
How to prepare for a job interview at Mary Hare Grammar School For The Deaf
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like operating the barrier intercom and managing the reception area. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your People Skills
As the first point of contact, being a 'people person' is crucial. Prepare examples of how you've effectively communicated with colleagues, parents, or visitors in previous roles. Highlight your ability to remain calm under pressure, especially in busy environments.
✨Demonstrate Your Organisational Skills
The role requires excellent organisational abilities. Be ready to discuss how you prioritise tasks and manage your time effectively. You might even want to bring a brief example of a time when you successfully juggled multiple responsibilities, like handling reception duties while completing administrative tasks.
✨Dress to Impress
First impressions matter! Make sure you present yourself smartly and professionally. This not only reflects your understanding of the role but also shows respect for the school environment. A polished appearance can set a positive tone for the rest of the interview.