- Organise, track, and distribute product samples, maintaining the live sample tracker.
- Work with suppliers / GT to compile product information (e.g., TDS sheets, IFI files).
- Raise purchase orders with the Production Manager for seasonal and in-season needs.
- Order all seasonal garment packaging (This includes bulk ordering poly bags, dust bags, garment bags, sock cards, and shoe boxes) at season start for factory call-off.
- Order bulk raw materials and packaging for CMT suppliers. (This includes bulk ordering main, size labels and seasonal trims) at season start for factory call-off.
- Work with vendors to make sure packaging is ordered well advance of EX FTY dates.
- Coordinate with vendors to process orders and confirm EX FTY dates.
- Negotiate shipping costs with vendors and discounts for late deliveries.
- Collaboration with Logistics team to make sure debit and credit notes are requested on bulk shipment and sent to accounts.
- Ensure care labels are approved and launched for CMT factories in collaboration with GT.
- Support Production Manager in special projects and launches.
- Support the Production Manager in providing feedback to vendors on faulty garments, based on findings from the logistics team.
Administrative Support
- Maintain raw material and factory documentation in brand platforms (POs, invoices, packing lists).
- Match supplier invoices to POs and goods received before passing them to finance.
- Collect supplier origin declarations for each style and shipment and keep them on file, shared with the Logistics Manager.
- Support critical path management and ensure deadlines are met, monitoring EX FTY dates and updating zedonk.
- Review and update delivery schedules for factories and raw materials.
- Manage stock takes for in-house trims and assist with ordering carryover trims.
- Maintain a raw material tracker for CMT factories.
- Handle weekly WIPs for tracking raw materials and status reporting to FTY.
- Update system data, including product attributes and cost updates.
- Set GS1 barcodes for each season, sending to factory for final packing + Boxture and Shopify alignment.
- Coordinate courier services and manage parcels to suppliers.
Delivery Coordination
- Ensure all shipping documents are complete and contain the necessary information before handover to the logistics team.
- Work closely with the Production Manager and Logistics team to ensure shipments are dispatched on time.
- Share raw material orders and delivery dates with the Logistics Manager, who manages shipping and customs to CMT factories.
- Liaise with vendors, ensuring they have all necessary information for manufacturing and shipping.
- Assist GT with coordinate QC inspections and book onsite visits in advance of EX FTY dates.
Ideal Candidate
- Strong organisational and time management skills with an ability to multitask.
- Knowledge of product manufacturing and critical path processes.
- Strong administrative skills with attention to detail.
- Strong communication, problem-solving, and interpersonal skills.
- Proactive, with the ability to work independently and prioritise effectively.
- Ability to work well under pressure and meet deadlines.
- Minimum of 4 years' experience in production, ideally in a luxury brand (ESSENTIAL).
- You must possess a comprehensive, hands‑on understanding of the Zedonk PLM system. Prior professional experience navigating and utilising this specific platform is a strict requirement for this role.
Please note: We are unable to offer visa sponsorship for this role. Candidates must have an existing, unrestricted right to work in the UK.
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