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- Tasks: Support fee earners with admin duties, reception tasks, and client interactions.
- Company: Dynamic office environment in Sittingbourne with a focus on teamwork.
- Benefits: Competitive pay, flexible hours, and opportunities for skill development.
- Why this job: Gain valuable experience in a professional setting while enhancing your admin skills.
- Qualifications: Good educational background, IT skills, and a friendly, outgoing personality.
- Other info: Dependable candidates with own transport preferred; overtime may be required.
The predicted salary is between 24000 - 36000 £ per year.
To assist and support fee earners with general administrative/typing duties and reception duties when required. This role involves, but is not limited to, and may vary slightly due to office/fee earner requirements:
- Undertaking reception duties, meeting and greeting clients and answering the phone.
- Using the firm’s integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information.
- First contact administration.
- Taking and processing of incoming payments.
- When required, take special deliveries to the Post Office and to the bank.
- Undertake photocopying tasks.
- Deliver messages when required.
- Assist colleagues with any other administration/typing duties.
- Provide refreshments when asked to do so.
Requirements
- Good educational standard preferred with an eye for detail.
- Good use of initiative and able to prioritise your workload.
- A good working knowledge of Word is required, as are keyboard skills.
- Accurate typing skills (a Legal secretarial qualification is desirable).
- Good communication skills with a confident, friendly and outgoing manner - both over the phone and in person.
- IT competency.
- Own transport is essential.
- You will need to be dependable and flexible to business needs, as overtime will be required occasionally, to include working weekends.
- You will need to be smart in appearance, with a pleasant and friendly manner.
Office Administrator / Assistant - Sittingbourne employer: Martin Tolhurst Solicitors
Contact Detail:
Martin Tolhurst Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator / Assistant - Sittingbourne
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your skills, especially your attention to detail and communication abilities.
✨Tip Number 3
Dress smartly for your interview! First impressions matter, and looking professional will show that you take the opportunity seriously. Plus, it’ll boost your confidence!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a great way to reiterate your interest in the role and remind them of your key strengths. And remember, apply through our website for the best chance!
We think you need these skills to ace Office Administrator / Assistant - Sittingbourne
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your administrative skills and experience in your application. We want to see how you can support our fee earners and manage tasks like reception duties and using our Case Management System.
Be Personable: Since this role involves meeting clients and answering calls, let your friendly and outgoing personality shine through in your application. We love candidates who can communicate well and make a great first impression!
Attention to Detail is Key: We’re looking for someone with an eye for detail, so double-check your application for any typos or errors. A polished application shows us you care about the little things, just like we do!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Martin Tolhurst Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator/Assistant role. Familiarise yourself with the key responsibilities like reception duties and using the Case Management System. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role requires good communication skills, practice how you present yourself. Be friendly and outgoing during the interview, and don’t hesitate to share examples of how you've effectively communicated in previous roles. This will demonstrate your ability to meet clients and colleagues with ease.
✨Demonstrate Your IT Competency
Brush up on your Word skills and any other relevant software before the interview. If you have experience with Proclaim or similar systems, mention it! Being able to discuss your technical skills will reassure them that you can handle the administrative tasks efficiently.
✨Dress Smart and Be Dependable
First impressions matter, so dress smartly for the interview. Also, be prepared to discuss your flexibility and dependability, especially regarding overtime and weekend work. Showing that you’re adaptable to business needs will make you a more attractive candidate.
