Legal Secretary in Sittingbourne

Company Description

Martin Tolhurst Solicitors is one of Kent’s leading law firms, with a history spanning over 130 years. The firm provides legal services across the South East of England, with offices in Ashford, Gillingham, Longfield, and Sittingbourne. Its practice areas include Residential Property, Family Law, Wills, Lasting Powers of Attorney, Trusts and Probate, Disputes, Commercial Property, Business Law, Lease Extensions, and Equity Release. Martin Tolhurst Solicitors is an award-winning firm known for supporting individuals, families, and businesses with accessible, client-focused legal services.

Role Description

This is a full-time, on-site Conveyancing Legal Secretary role based in the Ashford office. The Conveyancing Legal Secretary will support fee earners in residential property matters by preparing and formatting legal documents, managing client correspondence, and maintaining accurate case files. Daily tasks include handling incoming calls and emails, arranging appointments, updating case management systems, and managing diaries for solicitors and legal executives. The role also involves liaising with clients, estate agents, lenders, and other parties, processing searches and completion paperwork, and ensuring all documentation is filed and recorded correctly in line with firm procedures and regulatory requirements.

Qualifications

• Strong grounding in Law and conveyancing processes, with an understanding of residential property transactions.
• Proficiency in Legal Document Preparation, including drafting, formatting, and checking contracts, forms, and correspondence.
• Experience supporting Legal Assistants, solicitors, or legal executives within a law firm or professional services environment.
• Solid Clerical Skills, including accurate typing, file management, data entry, and use of case management and Microsoft Office software.
• Effective Diary Management skills, with the ability to organize appointments, meetings, and key transaction deadlines.
• Excellent written and verbal communication skills, with a professional telephone manner and strong client service focus.
• High attention to detail, strong organizational skills, and the ability to manage multiple matters and deadlines simultaneously.
• Previous experience in conveyancing or property law is highly desirable; legal secretarial qualifications or relevant training are an advantage.
• Ability to work collaboratively in an office-based team environment and maintain confidentiality and compliance with regulatory standards.

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