At a Glance
- Tasks: Manage reception duties and support fee earners with admin tasks.
- Company: Join an award-winning firm known for its excellence and supportive culture.
- Benefits: Enjoy competitive salary, flexible hours, and opportunities for growth.
- Other info: Own transport is essential; overtime may be needed occasionally.
- Why this job: Perfect for school leavers or graduates looking to kickstart their career in a dynamic environment.
- Qualifications: Good educational background, IT skills, and a friendly, professional attitude required.
The predicted salary is between 24000 - 36000 € per year.
Reception/Office Administrator - Ashford
We have a fantastic opportunity for a Reception/Office Administrator seeking a new challenge with an award winning firm.
Purpose
Reception duties in addition to assisting and supporting fee earners with general administrative/typing duties. Suitable for school leavers/graduates.
Job Description
This role involves but is not limited to the following, and may vary slightly due to office/fee earner requirements:
- Undertaking reception duties, meeting and greeting clients and answering the phone
- Using the firm’s integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information
- First contact administration
- Taking and processing of incoming payments
- Prepare post for dispatch
- When required take special deliveries to the Post Office and to the bank
- Undertake photocopying tasks
- Deliver messages when required
- Assist colleagues with any other administration/typing duties
- Provide refreshments when asked to do so
The Candidate
- Good educational standard preferred with an eye for detail
- Good use of initiative and able to prioritise your workload
- A good working knowledge of Word is required as are keyboard skills
- Have Accurate typing skills (a Legal secretarial qualification is desirable)
- Good communication skills with a confident, friendly and outgoing manner - both over the phone and in person
- IT competency
- Own transport is essential
- You will need to be dependable and flexible to business needs, as overtime may be required occasionally
- You will need to be smart in appearance with a pleasant and friendly manner
Excellent salary and benefits
If you are ready to take the next step in your career with an award-winning, highly regarded firm, we’d love to hear from you!
#J-18808-LjbffrReception/Office Administrator - Ashford employer: Martin Tolhurst Solicitors
Join our award-winning firm in Ashford as a Reception/Office Administrator, where we prioritise a supportive and collaborative work culture. We offer excellent salary packages, opportunities for professional growth, and a friendly environment that values your contributions. With a focus on employee development and a commitment to excellence, this role is perfect for school leavers or graduates looking to kickstart their career in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Reception/Office Administrator - Ashford
✨Tip Number 1
Familiarise yourself with the firm's integrated Case Management System, Proclaim. Understanding how it works will not only help you during the interview but also show your initiative and readiness to hit the ground running.
✨Tip Number 2
Practice your communication skills, both verbal and written. Since this role involves meeting clients and answering calls, being able to convey information clearly and confidently is crucial.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or prioritised workloads in previous roles or during your studies. This will highlight your ability to handle the demands of the position.
✨Tip Number 4
Dress smartly and maintain a friendly demeanour when attending the interview. First impressions matter, especially in a reception role where you'll be the face of the firm.
We think you need these skills to ace Reception/Office Administrator - Ashford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your communication skills, IT competency, and any previous administrative roles you've held.
Craft a Strong Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific duties from the job description that excite you and explain how your background makes you a great fit.
Highlight Relevant Skills:In your application, focus on your typing skills, attention to detail, and ability to prioritise tasks. If you have experience with case management systems or legal secretarial qualifications, be sure to mention these.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Martin Tolhurst Solicitors
✨Showcase Your Communication Skills
As a Reception/Office Administrator, strong communication skills are essential. During the interview, demonstrate your ability to communicate clearly and confidently, both verbally and non-verbally. Practice answering common questions with a friendly tone to reflect your outgoing personality.
✨Familiarise Yourself with Proclaim
Since the role involves using the firm's Case Management System, it’s beneficial to have a basic understanding of Proclaim or similar systems. If you can, research its functionalities beforehand and be prepared to discuss how you would use it effectively in your role.
✨Highlight Your Attention to Detail
The job requires a keen eye for detail, especially when handling administrative tasks. Be ready to provide examples from your past experiences where your attention to detail made a difference, whether in school projects or previous jobs.
✨Dress Smartly and Be Professional
First impressions matter, especially in a client-facing role. Dress smartly for your interview to convey professionalism. A neat appearance will not only boost your confidence but also show that you understand the importance of representing the firm well.
