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- Tasks: Support fee earners with admin duties and reception tasks in a dynamic office.
- Company: A reputable firm in Sittingbourne with a friendly atmosphere.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Why this job: Perfect for those looking to kickstart their career in a professional setting.
- Qualifications: Good educational background, IT skills, and a friendly attitude required.
- Other info: Flexible hours with occasional overtime; own transport needed.
The predicted salary is between 24000 - 36000 £ per year.
To assist and support fee earners with general administrative/typing duties and reception duties when required. This role involves, but is not limited to, and may vary slightly due to office/fee earner requirements:
- Undertaking reception duties, meeting and greeting clients and answering the phone.
- Using the firm’s integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information.
- First contact administration.
- Taking and processing of incoming payments.
- When required, take special deliveries to the Post Office and to the bank.
- Undertake photocopying tasks.
- Deliver messages when required.
- Assist colleagues with any other administration/typing duties.
- Provide refreshments when asked to do so.
Requirements
- Good educational standard preferred with an eye for detail.
- Good use of initiative and able to prioritise your workload.
- A good working knowledge of Word is required, as are keyboard skills.
- Accurate typing skills (a Legal secretarial qualification is desirable).
- Good communication skills with a confident, friendly and outgoing manner - both over the phone and in person.
- IT competency.
- Own transport is essential.
- You will need to be dependable and flexible to business needs, as overtime will be required occasionally, to include working weekends.
- You will need to be smart in appearance, with a pleasant and friendly manner.
Office Administrator / Assistant - Sittingbourne in Kent employer: Martin Tolhurst Solicitors
Contact Detail:
Martin Tolhurst Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator / Assistant - Sittingbourne in Kent
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might know someone in the industry. A personal connection can often get your foot in the door faster than any application.
✨Tip Number 2
Prepare for that interview! Research the company and the role thoroughly. Think about how your skills, like your attention to detail and communication abilities, align with what they’re looking for.
✨Tip Number 3
Show off your personality! When you meet potential employers, be friendly and confident. Remember, they’re not just hiring a skill set; they want someone who fits into their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator / Assistant - Sittingbourne in Kent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience, especially in admin tasks and customer service. We want to see how your skills match what we're looking for!
Show Off Your Skills: Don’t forget to showcase your IT skills, especially with Word and any typing qualifications you have. We love seeing candidates who can demonstrate their competency in these areas, so make it clear!
Be Personable: Since this role involves meeting clients and answering calls, let your friendly personality shine through in your application. We appreciate good communication skills, so a warm tone can go a long way!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Martin Tolhurst Solicitors
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator/Assistant role. Familiarise yourself with the specific duties mentioned in the job description, like using the Case Management System and handling reception tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role requires good communication skills, practice how you present yourself. Be friendly and confident when answering questions, and don’t forget to smile! You might even want to prepare a few examples of how you've effectively communicated in previous roles, especially over the phone or in person.
✨Demonstrate Your IT Competency
Make sure you’re comfortable discussing your IT skills, particularly with Word and any other relevant software. If you have experience with similar systems, like Proclaim, mention it! Being able to showcase your technical abilities will give you an edge in the interview.
✨Dress Smart and Be Dependable
First impressions matter, so dress smartly for your interview. Also, be prepared to discuss your flexibility and dependability, as the job may require overtime or weekend work. Showing that you’re adaptable and ready to meet the business's needs will make you a strong candidate.