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- Tasks: Support fee earners with admin duties and client interactions in a dynamic office.
- Company: A reputable firm in Ashford, fostering a friendly and professional environment.
- Benefits: Full-time position with opportunities for growth and skill development.
- Other info: Smart appearance and own transport required for this role.
- Why this job: Join a supportive team and enhance your administrative skills while making a difference.
- Qualifications: Good educational background, IT skills, and a friendly, confident attitude.
The predicted salary is between 22000 - 26000 £ per year.
To assist and support fee earners with general administrative/typing duties and reception duties when required.
Job description
- Meeting and greeting clients and answering the phone
- Using the firm’s integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information
- First contact administration
- Taking and processing of incoming payments
- Prepare post for despatch
- When required take special deliveries to the Post Office and to the bank
- Undertake photocopying tasks
- Deliver messages when required
- Assist colleagues with any other administration/typing duties
- Provide refreshments when asked to do so
Requirements
- Good educational standard preferred with an eye for detail
- Good use of initiative and able to prioritise your workload
- A good working knowledge of Word is required as are keyboard skills
- Accurate typing skills (a Legal secretarial qualification is desirable)
- Good communication skills with a confident, friendly and outgoing manner - both over the phone and in person
- IT competency
- Own transport is essential
- You will need to be smart in appearance with a pleasant and friendly manner
Office Administrator / Assistant - Full Time - Ashford in Kent employer: Martin Tolhurst Solicitors
Contact Detail:
Martin Tolhurst Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator / Assistant - Full Time - Ashford in Kent
✨Tip Number 1
Make sure you research the company before your interview. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your skills, especially your attention to detail and communication abilities.
✨Tip Number 3
Dress smartly for your interview! First impressions matter, and looking professional will show that you take the opportunity seriously. Plus, it aligns with the friendly and outgoing manner they’re looking for.
✨Tip Number 4
Don’t forget to follow up after your interview with a thank-you email. It’s a great way to reiterate your interest in the role and keep you fresh in their minds. And remember, you can always apply through our website for more opportunities!
We think you need these skills to ace Office Administrator / Assistant - Full Time - Ashford in Kent
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your administrative skills and any experience you have with systems like Proclaim. We want to see how you can bring your unique talents to our team!
Be Personable: Since you'll be meeting clients and answering calls, let your friendly personality shine through in your application. We love a confident and outgoing manner, so don’t hold back!
Attention to Detail is Key: Double-check your application for typos and errors. We appreciate candidates who take the time to ensure their work is accurate, just like we do in our office!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and get the ball rolling on your journey with StudySmarter!
How to prepare for a job interview at Martin Tolhurst Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like using the Case Management System and handling client interactions. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since good communication is crucial for this position, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, whether over the phone or in person. A confident and friendly manner can really set you apart!
✨Demonstrate Your IT Competency
Brush up on your Word skills and any other relevant software before the interview. You might be asked about your experience with technology, so be ready to discuss how you've used IT in past roles. If you have experience with similar systems, mention that too!
✨Dress Smart and Be Approachable
First impressions matter! Make sure you dress smartly for the interview and maintain a pleasant demeanour. Being friendly and approachable can help create a positive atmosphere, which is essential for a role that involves meeting clients and working closely with colleagues.