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- Tasks: Support the Contracts Admin team with key administrative tasks and ensure smooth operations.
- Company: Join a leading construction firm with a focus on teamwork and innovation.
- Benefits: Enjoy 32 days holiday, pension scheme, private medical insurance, and more.
- Other info: Flexible working environment with opportunities for career growth.
- Why this job: Be part of a dynamic team and contribute to exciting construction projects.
- Qualifications: 5 GCSEs including English and Maths; admin experience in a busy office.
The predicted salary is between 25000 - 30000 £ per year.
As Construction Administrator you will provide key administration support to ensure the efficient running of the organisation. Based within the Contracts Administration team you will assist your colleagues in providing comprehensive support to the contracts managers, site teams, HSEQ manager and wider business as required.
Main Duties & Responsibilities
- Act as point of contact for internal and external enquiries, transferring calls/messages to the relevant person to ensure enquiries are effectively handled.
- Provide administrative support to the Contracts Admin team:
- Assist with the composition of project management documentation.
- Ensure accurate maintenance of project documentation on our IMS, Procore, and other internal systems.
- Act as a central point of contact for administrative enquiries from other teams.
- Assist with scheduling and coordinating meetings– manage attendance, room set up and refreshments, note-taking as required.
- General administration duties; word processing, filing, photocopying, scanning.
- Manage the subcontractor approval process:
- Oversee the end‑to‑end onboarding of new subcontractors, ensuring all required documentation is submitted and verified.
- Conduct regular reviews of the approved subcontractor list to ensure compliance with company standards.
- Maintain a robust tracking system for company and subcontractor insurance policies (Public Liability, Professional Indemnity, etc.).
- Proactively request renewed certificates ahead of expiry to mitigate organisational risk.
The job description is not exhaustive and serves only to highlight the main requirements of the post holder. The job description will be reviewed and may be subject to change.
PERSON SPECIFICATION
Qualifications & Training
- 5 GCSEs at Grades A-C (or equivalent) to include English and Mathematics.
- RSA Stage II in Word Processing or equivalent.
Experience
- Minimum of 1 year’s recent administrative experience in a busy office environment (gained within the last 2 years).
- Experience of using data management software.
- Previous administrative experience working in the construction industry.
- Previous experience providing admin support within an HSEQ environment.
- Experience of a construction management platform (e.g. Procore, Aconex, ViewPoint).
- Computer literate with strong competence in the use of Microsoft Office (Outlook, Word, Excel).
- Excellent interpersonal skills in person, writing and by telephone.
- Ability to take direction.
- Ability to work unsupervised, independently and as part of a team.
- Excellent time management and organisation skills.
- Excellent attention to detail, ability to consistently maintain a high level of accuracy.
- Flexible to meet the needs of the business.
- Great work ethic & attitude.
- Knowledge of general construction operations.
- Ability to take minutes at meetings.
Other
- Full and clean UK driving licence.
COMPREHENSIVE EMPLOYEE BENEFITS PACKAGE INCLUDES
- 32 days holiday per year
- Pension Scheme
- Income Protection Cover
- Life Insurance
- Private Medical Insurance
- Employee Assistance Programme (EAP)
- Length of Service awards
- Branded workwear
Construction Administrator in Ballymena employer: martin & hamilton Limited
Contact Detail:
martin & hamilton Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Construction Administrator in Ballymena
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry and let them know you're on the lookout for a Construction Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your administrative skills and experience in the construction sector, as well as your ability to work collaboratively.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team and ready to contribute to the efficient running of the organisation.
We think you need these skills to ace Construction Administrator in Ballymena
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Construction Administrator role. Highlight your relevant experience, especially in administration and the construction industry. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Show Off Your Attention to Detail: As a Construction Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at martin & hamilton Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Construction Administrator. Familiarise yourself with project management documentation and the software mentioned in the job description, like Procore. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Show Off Your Organisation Skills
Since this role requires excellent time management and organisation skills, be ready to share examples from your past experience. Think about times when you successfully managed multiple tasks or coordinated meetings. Highlighting these experiences will demonstrate that you can handle the demands of the job.
✨Be Ready for Compliance Questions
Expect questions about compliance and how you would manage subcontractor approvals or track insurance statuses. Brush up on relevant regulations and think about how you would ensure adherence to company standards. This shows that you take compliance seriously and understand its importance in the construction industry.
✨Demonstrate Your Interpersonal Skills
As a Construction Administrator, you'll need to communicate effectively with various teams. Prepare to discuss how you've built positive working relationships in previous roles. Use specific examples to illustrate your excellent interpersonal skills, whether in person, writing, or over the phone.