At a Glance
- Tasks: Coordinate board meetings, manage executive schedules, and organise events for C-Suite members.
- Company: Join Marshmallow, a company dedicated to making migration easy and fostering continuous growth.
- Benefits: Flexible working, competitive bonuses, personal development budgets, and mental wellbeing support.
- Other info: Enjoy 33 days holiday, work from anywhere options, and a supportive team culture.
- Why this job: Be a key player in executive operations and make a real impact in a dynamic environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 36000 - 60000 £ per year.
About Marshmallow
We exist to make migration easy. A systemic problem of this magnitude requires a team of curious thinkers who relentlessly pursue solutions. Those who constantly challenge the why, dismantle assumptions, and always take action to build a better way. A Marshmallow career is built on a cycle of continuous growth, with learning at its core. You will be challenged to raise the bar on your capabilities and supported with the right tools and guidance to do so. This ensures you can deliver impactful work and drive change.
If life at Marshmallow sounds like it could be for you, explore our Culture Handbook to find out more.
The Executive Support Team
We’re looking for an Executive Assistant who will be key in coordinating board-level operations and meetings. In addition, you will support three members of our C‑Suite by managing scheduling, planning events, and keeping everything running smoothly. Reporting directly to one of the C‑Suite executives, you’ll play a central role in ensuring seamless executive and board support.
What You’ll Be Doing
- Board Meeting Coordination: Prepare and distribute agendas, board packs, and supporting documents ahead of meetings. Attend board meetings to take precise minutes, document key decisions, track action items, circulate meeting minutes, and ensure follow-up actions are completed within agreed-upon timelines.
- Diary and Schedule Management: Take full ownership of complex and dynamic calendars, acting as a gatekeeper to prioritise and streamline scheduling demands.
- Email and Communication Support: Manage executive email inboxes, flag critical items and ensure timely follow-ups and responses.
- Event and Meeting Planning: Organise logistics for onsite and offsite meetings, including catering, travel arrangements, and venue setup for regular team-wide and executive events.
- Travel and Expense Administration: Manage national and international travel arrangements and ensure accurate and timely processing of expenses.
- Document Preparation: Create, format, and edit high-quality documents, reports, and presentation decks tailored for executive and board-level audiences.
Who You Are
- A seasoned professional with extensive experience in executive-level diary management, prioritisation, and communication.
- Adaptable and resourceful, thriving in a fast-paced, high-pressure environment with a proactive approach to problem-solving.
- A trusted partner with exceptional organisational skills and a strong eye for detail, particularly in handling sensitive and confidential matters.
- Positive and approachable, with a warm and professional demeanour that inspires confidence and collaboration.
- Discreet and dependable, capable of managing high-level information with integrity and tact.
What We’re Looking For From You
- Previous experience as an Executive Assistant, coordinating multiple administrative tasks involving C‑Suite support.
- Expertise managing regulated board meeting logistics, from agenda preparation to minute-taking and action-tracking.
- Strong interpersonal skills to engage effectively with stakeholders at all levels, including senior executives and board members.
- Ability to work sensitively and challenge stakeholders when necessary.
- An excellent communicator who is fluent in written and spoken English.
- Someone highly coordinated who knows how to get things done and thrives in a busy environment where no two days are the same.
- Knowledge of G‑Suite and working experience with Macs.
Perks of the job
- Flexible working – Spend 3 days per week with your team in our new collaborative London office.
- Competitive bonus scheme – designed to reward and recognise high performance.
- Flexible benefits budget – £50 per month to spend on a Ben Mastercard meaning you get your own benefits budget to spend on things you want.
- Sabbatical Leave – Get a 4-week fully paid sabbatical after being with us for 4 years.
- Work From Anywhere – 4 weeks work from anywhere to use, with no need to come to the office.
- Mental wellbeing support – Access therapy and mental health sessions through Oliva.
- Learning and development – Personal budgets for books and training courses to help you grow in your role.
- Private health care – Enjoy all the benefits Vitality has to offer, including reduced gym memberships and discounts on smartwatches.
- Medical cash plan – To help you with the costs of dental, optical and physio (plus more!).
- Tech scheme – Get the latest tech for less.
- Plus all the rest: 33 days holiday.
Executive Assistant (12-month FTC) in London employer: Marshmallow
At Marshmallow, we pride ourselves on fostering a culture of continuous growth and innovation, making us an exceptional employer for those seeking to make a meaningful impact. As an Executive Assistant, you will thrive in a dynamic environment that values your contributions, offering flexible working arrangements, competitive benefits, and ample opportunities for personal and professional development. Join us in our London office, where collaboration and support are at the heart of our mission to simplify migration.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (12-month FTC) in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Marshmallow on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Marshmallow loves curious thinkers, so come armed with questions that show you're genuinely interested in their mission and how you can contribute.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or use online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Marshmallow.
We think you need these skills to ace Executive Assistant (12-month FTC) in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience with diary management, board meeting coordination, and any relevant skills that match what we're looking for at Marshmallow.
Showcase Your Communication Skills:Since this role involves a lot of communication with C-Suite executives, it's crucial to demonstrate your strong written and verbal communication skills. Use clear and concise language in your application to reflect this.
Be Detail-Oriented:Attention to detail is key for an Executive Assistant. Make sure your application is free from typos and errors, and consider including examples of how you've successfully managed complex tasks in the past.
Apply Through Our Website:We encourage you to apply directly through our website. This way, you can ensure your application reaches us quickly and you'll have access to all the latest updates about the role and our company culture.
How to prepare for a job interview at Marshmallow
✨Know Your Stuff
Before the interview, dive deep into Marshmallow's mission and values. Understand their approach to making migration easy and how your role as an Executive Assistant fits into that vision. This will show your genuine interest and help you connect your skills to their needs.
✨Master the Details
Given the importance of diary management and board meeting coordination, be prepared to discuss your experience with these tasks. Bring examples of how you've successfully managed complex schedules or organised high-stakes meetings in the past. Specific anecdotes will make your answers stand out.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Practice articulating your thoughts clearly and confidently. You might even want to prepare a brief summary of a past project where your communication made a difference. This will demonstrate your ability to engage effectively with stakeholders.
✨Be Proactive and Adaptable
Marshmallow values resourcefulness and a proactive approach. Think of situations where you’ve had to adapt quickly or solve problems on the fly. Share these stories during your interview to illustrate your ability to thrive in a fast-paced environment.
