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- Tasks: Support the purchase ledger by processing invoices and managing supplier accounts.
- Company: Join Marshall Fleet Solutions, a dynamic company with a supportive team culture.
- Benefits: Gain valuable experience on a 9-month contract with potential for growth.
- Why this job: Perfect opportunity to develop your finance skills in a real-world setting.
- Qualifications: 5 GCSEs or equivalent; experience in finance is a plus but not required.
- Other info: Work in a collaborative environment with opportunities to learn and grow.
The predicted salary is between 24000 - 36000 £ per year.
Marshall Fleet Solutions are currently looking for an Account Payable Assistant on a 9 month fixed term contract (FTC) to cover maternity leave.
Purpose of the position
The Accounts Payable Assistant supports the maintenance of the purchase ledger ensuring invoices and expenses are processed in a timely manner. This role incorporates processing purchase ledger invoices and expenses coming into the business, with the assistance of others within the accounts payable team.
Day to day duties are varied but will include timely payments of invoices to suppliers and expenses to employees, processing invoices, resolving account queries, and reconciling supplier accounts. The role will also help to support the finance function of the fleet management division. This role reports to the Purchase Ledger Supervisor.
Accountability
Responsibilities:
- The Accounts Payable Assistant has shared responsibility for the maintenance and accuracy of the purchase ledger.
Tasks:
- Controls and upkeeps the purchase ledger accounts
- Maintains accuracy of vendor details
- Maintains and controls various accounting schedules
- Maintains ongoing relationships with suppliers
- Monitors and maintains accounts payable inbox
- Processes all invoices received on a daily basis ensuring the information entered is accurate
- Passes and codes all authorised invoices on a daily basis
- Codes invoices for the general ledger
- Manages and controls the registered invoice volume on a daily basis
- Maintains the invoice register, and creates, distributes and monitors purchase ledger chase lists
- Initialises and follows up invoice queries with both internal and external suppliers
- Assists with the BACS payments to suppliers and to employees for expense payments
- Reconciles all supplier statements including fleet management division suppliers to the purchase ledger
- Assists with fleet management division finance administration
- Any other ad hoc duties appropriate to the role
Capability
Behavioural Competencies:
- Outstanding attention to detail with an ability to reconcile complex accounts
- Accurate, efficient, and organised with the ability to prioritise tasks as needed
- Ability to maintain strong relationships with external clients and internal colleagues
- Team player with ability to support others and contribute to creating an open and productive working environment
Technical Competencies:
- Intermediate knowledge of Excel and other MS Office packages
Education:
- Essential: 5 GCSE or equivalent grade C or above
Experience:
- Experience in a similar role would be an advantage but not essential
- Knowledge and experience of ERP systems
Accounts Payable Assistant FTC in Cambridge employer: Marshall
Contact Detail:
Marshall Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant FTC in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know someone at Marshall Fleet Solutions. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of purchase ledgers and accounts payable processes. We recommend practising common interview questions related to these topics so you can showcase your skills confidently.
✨Tip Number 3
Show off your Excel skills! Since this role requires intermediate knowledge of Excel, consider creating a small project or example that demonstrates your abilities. Bring it along to the interview to impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Accounts Payable Assistant FTC in Cambridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight any relevant experience you have with purchase ledgers, invoice processing, and maintaining supplier relationships. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: Since this role requires outstanding attention to detail, give examples in your application that showcase your ability to reconcile accounts accurately. We love candidates who can demonstrate their meticulous nature!
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially when it comes to processing invoices!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Marshall
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes and terminology. Be ready to discuss how you would handle invoice processing, reconciliations, and any experience you have with ERP systems. This shows you’re not just familiar with the role but also prepared to dive right in.
✨Showcase Your Attention to Detail
Since this role requires outstanding attention to detail, prepare examples from your past experiences where your meticulousness made a difference. Whether it was catching an error in an invoice or ensuring accurate data entry, these stories will highlight your suitability for the position.
✨Demonstrate Team Spirit
As a team player, it’s important to convey how you’ve supported colleagues in previous roles. Think of instances where you collaborated effectively or helped resolve issues within a team. This will resonate well with the company’s emphasis on creating a productive working environment.
✨Excel at Excel
Since intermediate knowledge of Excel is a must, be prepared to discuss your proficiency with spreadsheets. If you can, bring examples of how you've used Excel in past roles, whether for tracking invoices or managing data. This will show that you’re ready to hit the ground running.
