At a Glance
- Tasks: Coordinate recruitment processes and support a dynamic team of recruiters in hiring top talent.
- Company: Join a leading investment manager that values innovation and teamwork.
- Benefits: Gain hands-on experience, build relationships, and enjoy a collaborative work environment.
- Other info: Opportunity for growth and involvement in exciting recruitment initiatives.
- Why this job: Be at the forefront of talent acquisition and make a real impact on hiring decisions.
- Qualifications: Experience in coordination or admin roles, strong communication skills, and attention to detail.
The predicted salary is between 30000 - 40000 € per year.
We’re looking for an organised, proactive coordinator to join our Human Capital team as the sole Recruitment Coordinator, supporting a busy team of four recruiters. You’ll be right at the heart of how we find and hire exceptional talent across the firm — from summer interns and graduate analysts through to experienced portfolio managers and senior technology hires — supporting our recruiters through every stage of the hiring process. No two days look the same. You’ll work with people at every level of the business — picking up the phone to candidates, chasing feedback from senior stakeholders, coordinating with recruitment agencies, and building relationships across teams in London and beyond. This isn’t a back‑office admin role — it’s front‑footed, people‑facing, and fast‑paced. If you’d rather be on the phone making things happen than sitting quietly behind a screen, you’ll fit right in. If you’ve got some coordination or admin experience under your belt and are looking for your next step into talent acquisition within financial services, this is a fantastic opportunity to take ownership of a role with real breadth and exposure.
What You’ll Be Doing
- Mastering the scheduling puzzle — managing diaries for a busy recruitment team, coordinating everything from initial screening calls and stock tests to multi‑stage panel days, as well as internal meetings and catch‑ups.
- Owning candidate tracking — maintaining our applicant tracking system (Greenhouse) so the team always has a clear picture of every pipeline.
- Ensuring data integrity — keeping recruitment data accurate, complete, and up to date to enable meaningful reporting and analytics that inform hiring decisions across the firm.
- Building stakeholder relationships — partnering with hiring managers and colleagues across the business to gather interview feedback, align on next steps, and keep the hiring process moving at pace.
- Getting creative — helping draft job adverts, posting roles across platforms, and supporting recruitment events and our graduate and internship programmes.
- Contributing to team projects — getting involved in wider Recruitment initiatives and process improvement projects, whether that’s rolling out new tools, refining workflows, or supporting firm‑wide programmes.
- Handling the logistics — booking travel, managing expenses through Concur, and tackling ad‑hoc projects that keep the team firing on all cylinders.
What We’re Looking For
- 6 months to 2 years of experience in a coordination, admin, or support role — ideally in recruitment, HR, or a fast‑paced professional services environment.
- Someone who’s already proven they can juggle competing priorities, manage busy diaries, and keep things moving without being chased.
- Excellent attention to detail and strong communication skills — you’ll be on the phone and in front of senior stakeholders regularly.
- Comfortable with Microsoft Office (Outlook, Word, Excel); experience with an ATS such as Greenhouse is a plus.
- Discretion and professionalism — you’ll handle sensitive information as part of the role.
What You’ll Get
A seat in a collaborative, high‑performing team within a firm that genuinely values innovation and continuous improvement. You’ll build on your existing experience with real ownership of the coordination function, develop relationships across the business, and see first‑hand how a leading investment manager attracts and develops world‑class people.
Recruitment Assistant (FTC) employer: Marshall Wace
Join a dynamic and innovative firm as a Recruitment Assistant, where you'll play a pivotal role in shaping the future of talent acquisition within financial services. Our collaborative work culture fosters continuous improvement and values your contributions, providing you with ample opportunities for professional growth and development. Located in London, you'll engage with diverse teams and senior stakeholders, ensuring every day is both challenging and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Recruitment Assistant (FTC)
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with recruiters on LinkedIn. The more people you know, the better your chances of landing that Recruitment Assistant role.
✨Tip Number 2
Practice your phone skills! Since this role is all about communication, make sure you're comfortable chatting with candidates and stakeholders. Role-play with a friend or family member to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Create a mock schedule or a candidate tracking system to demonstrate how you’d manage the busy diaries and pipelines. This will impress recruiters and show you’re ready for the fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Recruitment Assistant (FTC)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Recruitment Assistant role. Highlight any coordination or admin experience you have, especially in fast-paced environments like recruitment or HR.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've managed busy schedules or built relationships in previous roles to demonstrate your fit for our team.
Showcase Your Communication Skills:Since this role involves a lot of interaction with candidates and stakeholders, make sure your written application is clear and professional. Use concise language and check for any typos or errors before submitting.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Marshall Wace
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Recruitment Assistant role. Familiarise yourself with the key responsibilities like managing diaries and maintaining the applicant tracking system. This will help you speak confidently about how your skills align with what they’re looking for.
✨Show Off Your People Skills
Since this role is all about building relationships, be prepared to share examples of how you've successfully communicated with various stakeholders in the past. Whether it’s coordinating with hiring managers or engaging with candidates, highlight your proactive approach and ability to juggle multiple priorities.
✨Demonstrate Attention to Detail
In recruitment, accuracy is key. Bring up specific instances where your attention to detail made a difference, whether it was in managing data or ensuring smooth scheduling. This will show that you can handle sensitive information and maintain data integrity, which is crucial for the role.
✨Be Ready to Get Creative
The job involves drafting job adverts and supporting recruitment events, so think of some creative ideas you could bring to the table. Discuss any previous experiences where you’ve contributed to marketing or event planning, as this will demonstrate your enthusiasm for the role and your ability to think outside the box.
