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- Tasks: Support a dynamic recruitment team in finding top talent across the firm.
- Company: Join Marshall Wace, a leading global investment manager with a culture of innovation.
- Benefits: Gain valuable experience, build relationships, and enjoy a collaborative work environment.
- Other info: Opportunity for professional growth and exposure to a high-performing global firm.
- Why this job: Kickstart your career in talent acquisition within a fast-paced financial services environment.
- Qualifications: Recent graduate with strong organisational skills and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Launch Your Career at One of the World's Leading Investment Managers
Marshall Wace is a leading global alternatives investment manager with over $80bn in assets under management and over 700 employees working across London, New York, Hong Kong, Singapore, Shanghai, and Abu Dhabi. Operating as a single team across the globe, we are dedicated to creating long-term relationships with our clients built on trust and integrity. We define our culture as one of continuous innovation and a quest for improvement.
The Role
We're looking for an organised, proactive graduate to join our Human Capital team as the sole Recruitment Coordinator, supporting a busy team of four recruiters. You'll be right at the heart of how we find and hire exceptional talent across the firm — from summer interns and graduate analysts through to experienced portfolio managers and senior technology hires — supporting our recruiters through every stage of the hiring process. This isn't a back-office admin role — it's front-footed, people-facing, and fast-paced.
What You'll Be Doing
- Mastering the scheduling puzzle — managing diaries for a busy recruitment team, coordinating everything from initial screening calls and stock tests to multi-stage panel days, as well as internal meetings and catch-ups.
- Owning candidate tracking — maintaining our applicant tracking system (Greenhouse) so the team always has a clear picture of every pipeline.
- Ensuring data integrity — keeping recruitment data accurate, complete, and up to date to enable meaningful reporting and analytics that inform hiring decisions across the firm.
- Building stakeholder relationships — partnering with hiring managers and colleagues across the business to gather interview feedback, align on next steps, and keep the hiring process moving at pace.
- Getting creative — helping draft job adverts, posting roles across platforms, and supporting recruitment events and our graduate and internship programmes.
- Contributing to team projects — getting involved in wider Recruitment initiatives and process improvement projects.
- Handling the logistics — booking travel, managing expenses through Concur, and tackling ad hoc projects that keep the team firing on all cylinders.
What We're Looking For
- A recent graduate with internship/placement experience (or up to 3 years' experience — we're open).
- Someone who thrives on being organised in a fast-paced environment and doesn't wait to be told what needs doing.
- Excellent attention to detail and strong communication skills — you'll be working with people at all levels.
- Comfortable with Microsoft Office (Outlook, Word, Excel).
- Discretion and professionalism — you'll handle sensitive information as part of the role.
What You'll Get
A seat in a collaborative, high-performing team within a firm that genuinely values innovation and continuous improvement. You'll build a strong foundation in talent acquisition, develop relationships across the business, and see first-hand how a leading investment manager attracts and develops world-class people.
Recruitment Assistant (Grad) in London employer: Marshall Wace
Contact Detail:
Marshall Wace Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Recruitment Assistant (Grad) in London
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at Marshall Wace or similar firms. A friendly chat can open doors and give you insights that might just help you land that Recruitment Assistant role.
✨Tip Number 2
Practice your phone skills! Since this role is all about communication, make sure you're comfortable chatting with candidates and stakeholders. Role-play with a friend or family member to boost your confidence before those real calls.
✨Tip Number 3
Show off your organisational skills! Create a mock schedule for a busy recruitment team to demonstrate how you'd manage multiple tasks. This will not only impress during interviews but also give you a taste of what the job entails.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining the team at Marshall Wace.
We think you need these skills to ace Recruitment Assistant (Grad) in London
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight any experiences where you've had to juggle multiple tasks or manage schedules. We want to see that you can handle the busy environment of recruitment with ease!
Be Personable and Proactive: Since this role is all about building relationships, make sure to convey your communication skills. Share examples of how you've engaged with people at different levels — it’ll show us you're ready to be front-footed in this role.
Attention to Detail is Key: We love candidates who pay attention to the little things! Make sure your application is free from typos and clearly structured. This reflects the level of detail we expect in managing recruitment data.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Marshall Wace
✨Know the Company Inside Out
Before your interview, make sure you research Marshall Wace thoroughly. Understand their values, culture, and the specifics of their recruitment process. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Recruitment Assistant, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised and kept everything on track, as this will resonate with the fast-paced nature of the role.
✨Practice Your Communication Skills
Since you'll be interacting with candidates and stakeholders at all levels, practice clear and concise communication. Consider doing mock interviews with friends or family to refine your ability to articulate your thoughts and respond to questions confidently.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the recruitment process, and how success is measured in the role. This shows that you're engaged and serious about finding the right fit for both you and the company.