Vice President, Fundraising Operations

London / Luxembourg · Full-time · Fund Operations

About the Role

We are seeking a Vice President, Fundraising Operations to join our Fund Operations function. You will oversee the strategic execution and continuous improvement of new fund launches from inception through final close — combining fund structure establishment, regulatory compliance oversight, and investor lifecycle management. You will be responsible for alternative investment fund set-ups, regulatory notifications, and delivering a seamless investor experience across multiple fund launches.

Key Responsibilities

Fund Structure & Entity Establishment

• Coordinate and oversee the setup and incorporation of fund entities in collaboration with fund counsel, local counsel, and corporate administrators
• Coordinate statutory filings and regulatory notifications for Alternative Investment Funds (AIFs), including CSSF notifications and AIFM setup
• Ensure compliance, accuracy, and timely submission across all regulatory workstreams

Investor Onboarding & Client Experience

• Lead enhancement of investor onboarding workflow, from subscription commitment through account activation (primary and secondary market)
• Coordinate with transfer agent on investor documentation, KYC/AML clearances, and verification processes
• Oversee investor-facing tools and platforms for account management and communication
• Partner with administrators, custodians, and third‑party service providers to align on investor‑specific requirements and service levels
• Champion continuous improvement initiatives in onboarding systems and client experience tools

Operational Project Management & Leadership

• Direct the end‑to‑end fundraising lifecycle across multiple fund launches, coordinating across fund counsel, local counsel, administrators, transfer agents, tax advisors, marketing & distribution, and compliance teams
• Lead data input, validation, and reconciliation of fundraising‑related data across internal systems
• Support legal and operational negotiations on side letters, investor agreements, and service provider arrangements
• Mentor and develop team members; define processes, ownership, and escalation protocols

Strategic Fund Operations Initiatives

• Lead and collaborate on strategic projects across the Fund Operations organization
• Drive process improvements and operational efficiency enhancements, setting and monitoring KPIs
• Identify organizational capability gaps and recommend solutions (tools, staffing, training)
• Report on fund operations performance and key metrics to senior leadership

Qualifications

• University degree in finance, law, or related field
• 7+ years of relevant experience in fund operations, fund administration, alternative investment fund establishment, or closely related discipline
• Demonstrated experience leading investor onboarding workflows and managing investor‑facing tools or platforms at scale (primary and secondary market)
• Knowledge of alternative investment fund structures (SICAVs, SIFs, compartments, etc.) and secondaries markets
• Track record of driving process improvements and operational efficiency initiatives
• Fluent in English (spoken and written)

Highly Valued

• Significant experience in private equity or alternative asset management
• Hands‑on expertise with fund administration platforms, investor onboarding tools, and digital KYC solutions
• Experience with legal fund structures
• Knowledge of investor relations and client experience strategy
• Working experience in London, Luxembourg, or other international financial centers with strong regulatory frameworks
• Previous team leadership or mentoring experience

This role is critical to delivering a seamless investor experience across multiple fund launches. To lead fund launches end‑to‑end.