Executive Assistant in London

We have a fantastic opportunity for someone to join us as an Executive Assistant. The role is based in our London office, working with the Marsh Portfolio Solutions London practice, and will support the Marsh Portfolio Solutions Leader UK and the Chief Underwriting Officer - Fast Track.

As an organised, proactive, and responsive individual, you will ensure the smooth running of day-to-day operations by:

• Managing complex diaries and inboxes, prioritising and coordinating appointments and communications.
• Coordinating regional and international travel arrangements.
• Processing and reconciling expenses accurately and in a timely manner.
• Managing approvals for gifts and entertainment in line with company policy.
• Overseeing visitor registration while escorting clients to meeting rooms.
• Providing broader administrative support, including document preparation and correspondence.

You will also play a key role in planning and supporting Away Days, leadership meetings, client meetings, and other team events, working closely with stakeholders to ensure these are well organised and delivered smoothly.

This is a hybrid role that has a requirement of working at least three days a week in the office.

We will rely on you to:

• Provide a proactive, effective, and responsive administrative service to the Marsh Portfolio Solutions Leader UK and the Chief Underwriting Officer - Fast Track.
• Manage complex diaries and inboxes, prioritising and coordinating appointments, communications, and tasks.
• Coordinate putting together agendas, minutes and meeting packs for key meetings.
• Exercise strong judgment in prioritising meetings, requests, and assignments.
• Monitor inboxes, responding to emails where appropriate.
• Coordinate regional and international travel arrangements.
• Process and reconcile expense claims and credit card statements.
• Manage approvals for gifts and entertainment.
• Oversee visitor registration and escort clients to meeting rooms.
• Liaise effectively with internal and external colleagues and clients.
• Plan and support leadership meetings, Away Days, client meetings, and events.
• Provide oversight and management support to the Team Administrator.
• Handle Ad Hoc Projects as required.

What you need to have:

• Experience in a similar Executive Assistant role.
• Strong planning and organisational skills.
• Ability to work to tight deadlines in a fast-paced environment.
• Strong written and verbal English language skills.
• Excellent attention to detail.
• An approachable and sociable personality.
• Strong IT skills, particularly in MS Outlook, Teams, and Zoom.
• High levels of discretion and confidentiality.

What makes you stand out:

• Experience working within the insurance and financial services industry.
• Experience in line management.

Why join our team:

• Join a fantastic organisation where people are our greatest asset.
• Be part of a welcoming culture where people belong and thrive.
• Add value and work independently, with the ability to act on your own initiative.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week.