Executive Assistant – Mars Global Snacking

Job Description :

Executive Assistant Mars Global Snacking

12 Month Fixed Term Contract

Location: Paddington (Onsite)

Travel: Occasional UK and international travel to support events

Be the right hand to our Global Snacking VP

We\’re looking for a proactive and highly organised Executive Assistant to support the VP for Global Snacking and their leadership team. This is a key role where you\’ll keep priorities moving, help the team stay connected and act as a trusted partner in a fast-paced global environment.

What are we looking for

• Proven experience supporting senior executives in a global or complex environment.
• Excellent communication skills clear confident and professional.
• Strong organisational abilities able to prioritise adapt quickly and stay one step ahead.
• Sound judgment and discretion when handling sensitive information.
• Comfortable working collaboratively across teams and with senior leaders.
• Familiarity with tools such as Outlook Concur Mobilexpense and Ariba.
• Flexibility to travel occasionally in the UK and internationally.

What will be your key responsibilities

• Provide dedicated support to the VP for Global Snacking including :
• Calendar management across multiple time zones.
• Coordinating international travel and logistics.
• Managing expenses and purchase orders.
• Acting as a key liaison for scheduling and communications.
• Support the wider leadership team with events and meetings (onsite / offsite) from logistics to supplier management.
• Anticipate needs and proactively solve issues before they escalate.
• Collaborate with the global EA community to share best practice and strengthen ways of working.

What can you expect from Mars

• Work with diverse and talented Associates all guided by the Five Principles.
• Join a purpose driven company where we\’re striving to build the world we want tomorrow today.
• Best-in-class learning and development support from day one including access to our in-house Mars University.
• An industry competitive salary and benefits package including company bonus.
• Access Rover Mars UKs new hub for Rewards Offers Vouchers and Recognition featuring cashback exclusive deals shopping discounts and a recognition wall to celebrate colleagues achievements.

Employment Type: Full-Time

Experience: years

Vacancy: 1