At a Glance
- Tasks: Coordinate operations, manage fleet, and ensure smooth logistics for a leading fire protection company.
- Company: Join Alarm Communications Limited, specialists in fire protection and security systems.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Fast-paced role with excellent career advancement opportunities.
- Why this job: Be part of a dynamic team making a real difference in prestigious buildings.
- Qualifications: Experience in operations, logistics, and strong stock management skills required.
The predicted salary is between 30000 - 42000 £ per year.
Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below. Alarm Communications Limited are a leading team of fire protection, commercial security and building management systems specialists, with our Head Office located in Surrey. Our client base is predominantly built of prestigious buildings and landmarks, such as high-end hotels and educational establishments. We are currently looking to appoint a new Operations Coordinator located at our Head Office in Frimley.
The Operations Coordinator plays a vital role within our Operations team, ensuring the seamless delivery of facilities, fleet, logistics, procurement, and stock control activities. This position demands a proactive and highly organised individual who can drive operational efficiency, maintain strong compliance standards, and support ongoing process improvements. A key focus of the role is the accurate allocation, tracking, and reporting of stock to enable effective service delivery across the business.
- Oversee the full management of the company vehicle fleet, including scheduling servicing, MOTs, and ensuring all compliance documentation is maintained.
- Coordinate the movement and positioning of fleet vehicles onsite in line with operational requirements.
- Conduct routine vehicle assessments and audits, including check-in and check-out inspections with drivers.
- Visit local garages when required to deliver or collect vehicles following repairs or servicing.
- Maintain accurate and up-to-date records of all fleet activity, ensuring timely updates within the ERP system for cost allocation and compliance tracking.
- Process PCNs and other fines, ensuring appropriate document control, reporting deductions to Payroll, and maintaining audit-ready records.
- Ensure consistent and accurate information is maintained across all fleet-related portals, including fuel cards, congestion charge, Dart Charge, and parking systems.
- Manage all aspects of building and facilities maintenance, ensuring full compliance with health and safety standards and acting as the Office Responsible Person.
- Liaise with contractors, suppliers, the Landlord, and the Senior Management Team to ensure planned and reactive maintenance is completed, and all relevant documentation and certification is correctly distributed.
- Maintain precise stock levels and lead on all inventory control processes.
- Produce accurate monthly reports detailing stock movement and team usage.
- Ensure all stock transactions—including aged stock and disposal—are correctly recorded and reconciled at month-end.
- Update and manage the ERP system to ensure full visibility and traceability of all stock movements, allocating usage accurately to relevant departments.
- Work closely with Finance and Department Heads to ensure transparent and accurate stock cost allocation.
- Conduct regular audits of suppliers and subcontractors to ensure quality, compliance, and the ongoing submission of required documentation.
- Update the ERP system with current equipment lists and pricing, archiving obsolete materials where required.
- Maintain high-quality data standards across operational systems, proactively cleansing aged or inaccurate data.
- Prepare and deliver monthly operational reports to the Operations Manager, covering building facilities, fleet, stock integrity, and audit findings.
- Provide cross-functional support to the wider Operations team as required, including goods-in processing, returns handling, answering calls, supporting vehicle movements, and welcoming visitors.
Who we are looking for:
- Experience in operations, logistics, facilities, or fleet coordination.
- Strong stock/inventory management experience, including allocation and reconciliation.
- Confident managing building maintenance, contractors, and compliance tasks.
- Experience working with suppliers/subcontractors and maintaining documentation.
- Strong administration and reporting skills with excellent attention to detail.
- Proficient with ERP systems and Microsoft Excel.
- Ability to prioritise, multitask, and problem-solve in a fast-paced environment.
- Strong communication skills and ability to work with internal teams and external partners.
- Proactive, organised, and reliable, with a strong team ethic.
Operation Coordinator in Frimley employer: Marlowe Fire & Security
At Alarm Communications Limited, we pride ourselves on being a leading employer in the fire protection and security sector, offering a dynamic work environment at our Head Office in Frimley. Our culture fosters collaboration and innovation, providing ample opportunities for professional growth and development while working with prestigious clients. With a strong focus on operational excellence and compliance, we ensure our employees are equipped with the tools and support needed to thrive in their roles.
Contact Details:
Marlowe Fire & Security Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operation Coordinator in Frimley
✨Tip Number 1
Get to know the company inside out! Research Alarm Communications Limited and understand their values, projects, and the type of clients they work with. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to operations and logistics. Think about specific examples from your past experience that demonstrate your skills in stock management, compliance, and problem-solving. We want you to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role and highlighting a key point from your conversation can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Operation Coordinator in Frimley
Some tips for your application 🫡
Know the Role Inside Out:Before you start writing, make sure you understand what the Operations Coordinator role is all about. Dive into the job description and highlight the key skills and experiences they’re looking for. This will help you tailor your application to show that you’re the perfect fit!
Show Off Your Experience:When you’re detailing your experience, be specific! Use examples from your past roles that demonstrate your skills in operations, logistics, and stock management. We want to see how you’ve tackled similar challenges and what results you achieved.
Keep It Clear and Concise:Your application should be easy to read and straight to the point. Avoid jargon and fluff; instead, focus on clear language that showcases your qualifications. Remember, we’re looking for someone who can communicate effectively, so let that shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re proactive and keen to join our team at Alarm Communications Limited!
How to prepare for a job interview at Marlowe Fire & Security
✨Know Your Operations Inside Out
Before the interview, make sure you understand the key responsibilities of an Operations Coordinator. Familiarise yourself with logistics, stock management, and fleet coordination. This will help you speak confidently about how your experience aligns with the role.
✨Showcase Your Attention to Detail
Since this role requires strong administration skills and attention to detail, prepare examples from your past work where you successfully managed inventory or compliance tasks. Highlight any specific tools or systems you've used, especially ERP systems, to demonstrate your capability.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you had to prioritise tasks or manage multiple projects simultaneously. Be ready to explain your thought process and the outcomes of your actions.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've liaised with contractors or suppliers in the past, and how you ensure everyone is on the same page during operations.
