At a Glance
- Tasks: Support HR and Legal teams with administration, documentation, and employee lifecycle processes.
- Company: A growing financial services firm in London with a collaborative culture.
- Benefits: Full-time role with opportunities for professional growth and development.
- Other info: Dynamic work environment with a mix of office and remote work.
- Why this job: Gain diverse experience in HR and Legal while making a real impact.
- Qualifications: 3 years' experience in legal administration or paralegal roles; strong organisational skills.
The predicted salary is between 35000 - 45000 £ per year.
Location: London 4 days in office 1 from home
Employment Type: Full-time
The Opportunity
Our client, a well-established and growing financial services firm based in London, is seeking a highly organised and detail-oriented HR & Legal Administrator to join its collaborative team. This is an excellent opportunity for an individual with approximately 3 years' experience in a paralegal or legal administration role who is looking to broaden their career by gaining exposure to both Human Resources and Legal within a financial services environment. The successful candidate will divide their time between supporting the Head of HR (approximately 3–4 days per week) and assisting the Legal team (approximately 1–2 days per week), providing a varied role with excellent development opportunities.
Key Responsibilities
- Human Resources (Approximately 70%)
- Provide day-to-day administrative support to the Head of HR.
- Prepare employment contracts, offer letters, amendments and onboarding documentation.
- Maintain accurate employee records and HR databases.
- Coordinate the full onboarding and offboarding process.
- Assist with probation reviews, performance review documentation and employee lifecycle administration.
- Schedule interviews, meetings and HR-related training sessions.
- Ensure HR files remain accurate, compliant and confidential.
- Support payroll administration by coordinating employee changes and benefits information.
- Assist with HR policies, employee handbooks and internal communications.
- Produce reports, presentations and HR management information when required.
- Legal (Approximately 30%)
- Support the Legal team with drafting, formatting and reviewing legal documentation.
- Prepare board minutes, resolutions and corporate documents.
- Maintain legal files and contract registers.
- Assist with document execution and electronic signing processes.
- Coordinate document reviews and approvals with internal stakeholders.
- Conduct basic legal research where required.
- Monitor legal deadlines and ensure documentation is maintained accurately.
- Liaise with external legal advisers when instructed.
Skills & Experience
- Approximately 3 years' experience in a paralegal, legal administration or legal support role.
- Previous exposure to employment law or HR documentation would be advantageous.
- Exceptional attention to detail and accuracy.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- The ability to handle confidential information with discretion and professionalism.
- Experience drafting legal or contractual documents.
- Strong Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
- Ability to manage multiple priorities in a fast-paced environment.
- A proactive, positive and team-oriented approach.
Personal Attributes
- Highly organised with meticulous attention to detail.
- Professional, discreet and trustworthy.
- Strong interpersonal skills with the ability to build relationships across the business.
- Able to work independently while also being a collaborative team player.
- Calm under pressure and capable of managing competing deadlines.
- Eager to learn and develop across both HR and Legal disciplines.
