At a Glance
- Tasks: Support a high-profile family with lifestyle management and administrative coordination.
- Company: Private family office focused on discretion and excellence.
- Benefits: Competitive salary, flexible hours, and unique experiences.
- Other info: Opportunity for personal growth and occasional travel.
- Why this job: Join a dynamic environment and make a real difference in a family's life.
- Qualifications: 2-5 years in high-level admin or lifestyle management roles.
The predicted salary is between 36000 - 60000 £ per year.
A private family office is seeking a highly organised and discreet Family Office Associate / Executive Assistant to support the principals with lifestyle management, administrative coordination, and operational support across personal and property-related matters. The role requires exceptional attention to detail, strong organisational skills, and the ability to manage multiple priorities in a fast-paced and highly confidential environment. The successful candidate will work closely with the principals and external advisors to ensure the smooth running of day-to-day family office activities.
Key Responsibilities
- Travel & Lifestyle Management: Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, transport, and detailed itineraries.
- Travel bookings and experiences: Manage luxury travel bookings, restaurant reservations, and experiences.
- Private events and hospitality: Arrange and coordinate private events, social engagements, and hospitality bookings.
- Property sourcing and rentals: Assist with sourcing and arranging short-term and long-term property rentals in the UK and internationally.
- Property operations: Liaise with property managers, estate staff, and service providers to ensure properties are maintained and operational.
- Property logistics: Coordinate contractors, maintenance services, and property-related logistics as required.
- Financial tracking: Track and organise invoices, receipts, and expenses for family office activities.
- Payments and records: Assist with processing payments and maintaining records of household and lifestyle expenditures.
- Financial documentation: Support the preparation and organisation of financial documentation when required.
- Advisor coordination: Act as a point of contact for external advisors including lawyers, accountants, property managers, and service providers.
- Meetings and follow-ups: Coordinate meetings, documentation, and follow-ups with professional advisors.
- Administrative & Ad Hoc Support: Provide general administrative support to the family office.
- Personal errands: Manage ad hoc requests and personal errands for the principals.
- Recordkeeping: Maintain organised records and documentation related to travel, properties, and service providers.
Candidate Profile
- Experience: 2–5 years’ experience in a family office, private household, concierge, lifestyle management, or high-level administrative role. Experience supporting high-net-worth individuals is preferred.
- Skills: Exceptional organisational and time management skills; strong attention to detail and ability to manage multiple priorities; high level of discretion and professionalism; excellent written and verbal communication skills; proficiency with Microsoft Office and general administrative systems.
- Personal Attributes: Proactive and solution-oriented mindset; ability to work independently and respond quickly to changing priorities; highly trustworthy with a strong sense of confidentiality; calm and professional under pressure.
Additional Information
Some flexibility outside standard hours may be required depending on travel and family schedules. The role may involve occasional travel or on-site visits to properties.
Executive Assistant - Family Office employer: Marlin Selection Ltd
Join a well-established financial services firm in London that values collaboration and employee growth. With a supportive work culture, you will benefit from a hybrid working model, excellent development opportunities, and the chance to gain diverse experience in both HR and Legal functions. This role not only offers a dynamic work environment but also encourages professional advancement in a thriving sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Family Office
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. Personal recommendations can make all the difference, so don’t be shy about asking for introductions.
✨Tip Number 2
Prepare for interviews by researching the family office sector. Understand the specific needs of high-net-worth individuals and be ready to discuss how your skills can support their lifestyle management and operational needs.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or coordinated events in the past. This will demonstrate your ability to handle the fast-paced environment of a family office.
✨Tip Number 4
Don’t forget to apply through our website! We’re always looking for talented individuals who can bring their unique skills to our team. Plus, it’s a great way to ensure your application gets the attention it deserves.
We think you need these skills to ace Executive Assistant - Family Office
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in lifestyle management and administrative coordination, as these are key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our family office. Mention your experience with high-net-worth individuals and how you can manage multiple priorities effectively in a fast-paced environment.
Showcase Your Discretion:Since confidentiality is crucial in this role, make sure to emphasise your ability to handle sensitive information discreetly. Share any relevant experiences where you’ve had to maintain confidentiality in previous roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Marlin Selection Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a family office. Familiarise yourself with lifestyle management, travel coordination, and property logistics. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your exceptional organisational skills. Think about times when you managed multiple priorities or coordinated complex arrangements. Be ready to discuss how you maintained attention to detail while working under pressure.
✨Demonstrate Discretion and Professionalism
Since this role involves working with high-net-worth individuals, it's crucial to convey your ability to handle sensitive information discreetly. Share instances where you've had to maintain confidentiality and how you approach professionalism in your work.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the family office's culture, the types of events you'll be coordinating, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.
