Executive Assistant in Cheltenham

Executive Assistant

Location: Cheltenham
Contract: Permanent
Reports to: Senior Executive Assistant
Salary: £30k£35k

Purpose of the Role

Provide high-impact, proactive executive support that leads the administrative support to the senior management team and improves the speed and quality of decision-making across the business.

Key Responsibilities

Executive Support & Prioritisation Manage SMT diary, inbox, briefings, and gatekeeping.

1. Senior Management, Board & Governance Coordinate governance calendar, board packs, and minutes.
2. Meetings, Travel & Events Own travel logistics and leadership event planning.
3. Stakeholder & Communications Act as first point of contact for partners and draft executive communications.
4. Operations & Special Projects Support SMT members, budget tracking, and process improvements.
5. Information Management & Tooling Maintain organised archives and dashboards.

Skills & Experience Required

• 3+ years experience as an EA supporting C-suite in a fast-paced environment (scale-up, financial services, consulting or similar).
• Superb written and verbal communication; able to draft concise, executive-ready materials.
• Advanced MS 365 (Outlook, PowerPoint, Excel, Teams, SharePoint) skills.
• Strong judgement, confidentiality, and stakeholder management at senior levels.
• Proven mastery of complex diary, international travel, and board meeting cycles.
• Excellent organisation, attention to detail, and ability to anticipate needs.

Desirable:

• Experience in insurance/financial/Legal services or a regulated environment.
• Familiarity with board processes/secretarial requirements, and expense tools (Concur).
• Project coordination/PMO experience; basic financial literacy (budgets, variance).
• Degree or EA/Business Administration qualification; PRINCE2/Agile awareness helpful.

Additional Consideration:
Candidates with a Legal background or strong PA experience are highly encouraged to apply, as these skills align well with the governance, confidentiality, and organisational aspects of the role.

Behaviours & Competencies

Strategic thinking Bias for action Discretion & integrity Adaptability and flexibility Relationship building Professionalism and poise