Executive Assistant in Cheltenham

Location: Cheltenham

Contract: Permanent

Purpose of the Role

Provide high-impact, proactive executive support that leads the administrative support to the senior management team and improves the speed and quality of decision-making across the business.

Key Responsibilities

• Executive Support & Prioritisation – Manage SMT diary, inbox, briefings, and gatekeeping.
• Senior Management, Board & Governance Coordinate governance calendar, board packs, and minutes.
• Meetings, Travel & Events Own travel logistics and leadership event planning.
• Stakeholder & Communications Act as first point of contact for partners and draft executive communications.
• Operations & Special Projects Support SMT members, budget tracking, and process improvements.
• Information Management & Tooling Maintain organised archives and dashboards.

Skills & Experience Required

• 1+ years experience as an EA supporting C-suite in a fast-paced environment (scale-up, financial services, consulting or similar).
• Superb written and verbal communication; able to draft concise, executive-ready materials.
• Advanced MS 365 (Outlook, PowerPoint, Excel, Teams, SharePoint) skills.
• Strong judgement, confidentiality, and stakeholder management at senior levels.
• Proven mastery of complex diary, international travel, and board meeting cycles.
• Excellent organisation, attention to detail, and ability to anticipate needs.

Desirable

• Experience in insurance/financial/Legal services or a regulated environment.
• Familiarity with board processes/secretarial requirements, and expense tools (Concur).
• Project coordination/PMO experience; basic financial literacy (budgets, variance).
• Degree or EA/Business Administration qualification; PRINCE2/Agile awareness helpful.

Additional Consideration

Candidates with a Legal background or strong PA experience are highly encouraged to apply, as these skills align well with the governance, confidentiality, and organisational aspects of the role.

Criteria – Attainments and Qualifications

• Strategic thinking
• Bias for action
• Discretion & integrity
• Adaptability and flexibility
• Relationship building
• Professionalism and poise