Trade Mark Administrator in London

The Trade Mark Administrator will work as part of our Trade Mark team and will be responsible for supporting our Trade Mark Attorneys by creating new Trade Mark cases, filing Trade Mark applications for clients and providing administrative support during the prosecution of the applications using the firm’s case management system. We are looking for a candidate with a minimum of two years Trade Mark experience.

Principal responsibilities

• Producing and circulating correspondence, text and other written material, ensuring that all documentation is captured in the firm’s document management system (DMS).
• Case creation using firm’s database Inprotech and digital workflows, adding and removing deadlines.
• Filing Trade Mark applications and attending to all post filing formalities, recording WIP and raising invoices.
• Obtaining copies of documentation required to prepare and file forms for UK, European Community, International and overseas national Trade Mark applications and Trade Mark oppositions such as powers of attorney and arranging for any necessary legalisation.
• Drafting or copy typing materials when necessary, scanning documents and sending out the same by email, courier or post.
• Generating client Trade Mark portfolio reports.
• Liaising with IPO offices.

Case Administration

• Updating the firm’s database (Inprotech) with any relevant changes, including extension of deadlines, changing contact details and transference or abandonment of Trade Marks as required by the attorney.
• Processing recordals such as assignments, change of name and address, seniority and renewals, including filing the necessary online forms and preparing simple documents.
• Processing Trade Mark registration certificates, publications and other notices whilst communicating with partners, other Trade Mark attorneys, clients, foreign Trade Mark attorneys and IPOs.
• Record and process all takeover cases on Inprotech.
• Managing and processing renewals including proof of use declarations.

Technical knowledge, professional qualifications and experience

The successful candidate will have:

• Previous administrative experience in a legal or other professional services environment.
• A minimum of 2 years relevant Trade Mark experience.
• Previous experience in an Intellectual Property environment.
• Good IT skills – including Microsoft Office and Outlook.
• Strong written and verbal communication skills.

In addition, the successful candidate will be able to demonstrate:

• A self-motivated and pro-active attitude.
• A methodical approach with excellent attention to detail.
• Excellent organisation and prioritisation skills.
• The ability to work effectively both independently and as part of a team.
• The ability to work effectively under pressure.

Remuneration and benefits

• Competitive salary dependent on qualification and experience.
• 26 days’ annual holiday, plus statutory holidays.
• Hybrid working.
• Contributory pension scheme.
• Life assurance.
• Private medical insurance (after 12 months).
• Permanent health insurance (after 12 months).
• Reimbursement of membership fees to professional bodies required for the role.

Job Requirements

• Strong written and verbal communication skills.
• Good IT skills – including MS Office and Outlook.
• Excellent organisation and prioritisation skills.
• A minimum of 2 years relevant Trade Mark experience.