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- Tasks: Keep our office running smoothly while managing various administrative tasks and supporting the team.
- Company: Join a dynamic consultancy in the construction sector with a friendly team in Liverpool.
- Benefits: Enjoy a supportive work environment, professional development opportunities, and a chance to make an impact.
- Why this job: Be the backbone of our operations and help shape a thriving workplace culture.
- Qualifications: Strong organisational skills, computer literacy, and experience in administration and bookkeeping.
- Other info: Fast-paced environment with opportunities for growth and learning.
The predicted salary is between 28800 - 43200 £ per year.
We are a small professional consultancy in the Construction Sector with 20+ staff based in Liverpool. We are seeking a highly organised, proactive, and detail‑oriented Office Manager/Coordinator to support our Practice, ensuring the smooth and efficient running of the daily office operations. The ideal candidate will have strong administrative and clerical skills, excellent computer literacy, exceptional communication abilities and experience with bookkeeping duties. This role requires professionalism, initiative, and the capacity to manage multiple tasks in a fast‑paced environment.
Responsibilities:
- Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office.
- Manage online and paper filing systems.
- Develop and implement new administrative systems, such as record management.
- Organise the office layout and maintain supplies of stationery and equipment.
- Maintain the condition of the office and arrange for necessary repairs.
- Organise Training and CPD for staff.
- Organise Events and/or staff attendance at events (including booking accommodation etc.).
- Implement and promote equality and diversity policy.
- Review and update health and safety policies and ensure they are observed.
- Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
- Arrange regular testing for electrical equipment and safety devices.
- Attend conferences and training.
- Manage all Social Media and the company website, including appropriate company news updates.
- Manage Staff Calendars and Meeting Room bookings.
- Purchase office equipment and manage Expenses account.
- Answer Phone calls and redirect as appropriate.
- Answer general company e-mails and redirect as appropriate.
- Perform data entry tasks as requested by Surveyors.
- Maintain and update company records (policies/accreditations) as appropriate.
- Type letters and other documents requested.
- Undertake ISO 9001 Audits (with training provided).
- Monitor and manage supplier invoices, collate financial data and reconcile via Sage Accounting Software (bookkeeping duties).
Office Manager in Willenhall employer: Markhams Limited
Contact Detail:
Markhams Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Willenhall
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction sector and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, be ready to discuss your experience with software, bookkeeping, and office management. Bring examples of how you've improved efficiency in past roles to really impress them.
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Reach out directly through our website and express your interest in the Office Manager position. A little initiative can go a long way!
✨Tip Number 4
Prepare for interviews by researching the company’s values and recent projects. Tailor your answers to show how your skills align with their needs, especially in areas like organisation and communication. This will help you stand out as the perfect fit!
We think you need these skills to ace Office Manager in Willenhall
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills, experience with bookkeeping, and any relevant software knowledge. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and detail-oriented nature. Tell us why you're excited about this role and how you can contribute to our consultancy's success.
Showcase Your Communication Skills: Since communication is key in this role, make sure your application reflects your exceptional abilities. Whether it's through clear writing or demonstrating your experience in managing correspondence, we want to see that you can communicate effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Markhams Limited
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company and its operations in the construction sector. Brush up on your knowledge of office management practices, especially those related to bookkeeping and administrative systems. This will show that you’re proactive and genuinely interested in the role.
✨Showcase Your Skills
Prepare specific examples that highlight your organisational skills and experience with software like spreadsheets and databases. Be ready to discuss how you've implemented new systems or improved existing ones in past roles. This will demonstrate your ability to manage multiple tasks effectively.
✨Communicate Clearly
Since excellent communication is key for this role, practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully. This will reflect your professionalism and ability to handle the fast-paced environment.
✨Ask Smart Questions
Prepare a few insightful questions about the company’s culture, team dynamics, or specific challenges they face in office management. This not only shows your interest but also gives you a chance to assess if the company is the right fit for you.
