Executive Assistant - Marketing Manchester

Marketing Manchester, part of The Growth Company (GC), have an exciting new opportunity for an Executive Assistant, a pivotal role providing high-level executive support to the Managing Director and wider leadership team, ensuring the smooth running of the function and helping Marketing Manchester meet the expectations of its partners and stakeholders.

Marketing Manchester promotes Greater Manchester nationally and internationally as a place to visit, invest, meet and study. Our work is an essential component to successfully raise the profile of the city-region as the gateway to the North and improve global perceptions and city ranking. Marketing Manchester also delivers the promotion for Greater Manchester’s priority sectors including: Creative Industries, Low Carbon, Advanced Manufacturing and Digital as well as supporting MIDAS, Greater Manchester’s inward investment agency, in positioning GM as a place to Invest.

• Providing administrative support to ensure the smooth and efficient running of the Managing Director’s office.
• Providing executive support, including preparing papers and delivering a minute-taking service for meetings as required (SMT, IMAB Board and stakeholder meetings).
• Ensuring the Managing Director is appropriately updated, briefed and prepared at all times.
• Acting as the first point of contact for the Managing Director’s day-to-day activities including email and diary management, liaising with and referring matters to other business units and group functions in a professional and efficient manner.
• Managing diaries, booking meetings and rooms, ensuring accuracy and the effective use of the Managing Director’s time, and coordinating associated meeting papers.
• Handling sensitive and confidential information and documentation with discretion, ensuring the secure management of both physical paperwork and electronic files.
• Building and maintaining strong working relationships with the Managing Director, colleagues and external contacts.
• Processing expenses, travel arrangements and purchase orders, ensuring all administration is completed accurately and in a timely manner.

• Flexible and resourceful, with strong interpersonal and communication skills.
• Highly organised with the ability to prioritise tasks and deliver to deadlines.
• Strong written communication skills with a high level of accuracy and attention to detail.
• Confident communicating effectively with colleagues and stakeholders at all levels.

• Proficient in Microsoft Office applications.
• Excellent organisational, time management and administrative skills.
• Strong decision-making and problem-solving abilities.
• Experience supporting a Senior Director, Managing Director, CEO or equivalent.
• Ability to quickly learn and use IT, HR and other business systems effectively.

We are currently unable to provide sponsorship for work permits or visas. Therefore, we can only consider candidates who already have the legal right to work in the UK.

At GC, safeguarding the welfare of all individuals including vulnerable adults and young people is a top priority, and we expect all staff to uphold this standard. All appointments follow Safer Recruitment Procedures, including a DBS check carried out by Due Diligence Limited (DDC Ltd), at no cost to the successful candidate.

Please note: It is a legal offence to apply for a role involving regulated activity if you are on the Barred List.

We are committed to increasing workforce diversity and offer a guaranteed interview to applicants who meet the essential criteria and either have a disability or are from a diverse ethnic community. If this applies to you, you can request consideration under this scheme during the application process. Your request will be shared only with the Hiring Manager and Internal Recruitment Team.