Event Project Manager

Marketing Services (Events and content) Project Manager (Maternity Cover – 10 Months)

Hybrid | Part-time 3 Days a week

About the Role:

We are seeking a highly organized and proactive Project Manager to support the Marketing Services Director in the seamless execution of a diverse portfolio of both digital and live event and content projects. This includes live-streamed webinars, roundtable discussions, in-depth reports, engaging articles, exclusive interviews, and other bespoke client-led content and events. As the project manager, you will take the lead on project logistics, speaker coordination, supplier management, and client (sponsor) relations, ensuring all projects are delivered on time, within budget, and to the highest standard. There will also be opportunities to attend key industry conferences to oversee on-site project execution.

Key Responsibilities

Project Management:

· Collaborate with the Marketing Services Director to develop comprehensive timelines and schedules for multiple projects.

· Attend weekly project meetings, ensuring alignment across all teams and stakeholders.

· Maintain up-to-date and organised project documentation, including Salesforce, Asana, Slack, and all relevant files on the server.

· Manage all aspects of project delivery to ensure smooth operations and timely execution.

Client Relations:

· Cultivate and maintain strong relationships with clients, providing ongoing project updates and ensuring seamless execution.

· Generate and present client reporting, ensuring transparency and satisfaction.

· Keep client portals updated with accurate, timely information.

Speaker Management:

· Serve as the primary point of contact for confirmed speakers, ensuring a seamless onboarding process.

· Coordinate speaker logistics, including availability and rehearsal schedules.

· Prepare detailed briefings for speakers and moderators, ensuring they are fully prepared for their roles.

Supplier Management:

· Oversee the booking of broadcasters, studio, and streaming services for live broadcasts.

· Coordinate with writers, designers, and internal teams to produce high-quality reports and other content projects.

· Manage invoicing and track project costs using CCS (Excel document), ensuring budget compliance.

Marketing Support:

· Review and proofread websites and sponsor materials, ensuring accuracy and brand consistency across all channels.

· Provide hands-on support during live broadcasts to ensure smooth operations.

· Assist with survey creation and input in SurveyMonkey, gathering key insights from stakeholders.

Administrative Support & wider Business Assistance:

· Aid the sponsorship sales team with the preparation of accurate contracts and agreements.

· Maintain up-to-date project case studies to support the sales team\’s efforts.

· Creating comprehensive conference inventories

· Attend and assist at large industry conferences, contributing to event success.

Ideal Candidate:

·
Commercially savvy
with a proven track record of delivering events and content-driven projects.

· Exceptional
attention to detail
, particularly when it comes to meeting deadlines and ensuring quality.

· Confident and composed when
managing multiple stakeholders
, with strong interpersonal and communication skills.

· Comfortable using a range of
technology platforms
and able to remain calm under pressure, especially when managing live events.

We are primarily looking for a part-time candidate who can ideally work 3 days per week, but we are also open to flexible working arrangements across more days. Being able to do 1 day a week in the London office would also be advantageous but is not compulsory. The role offers significant flexibility for the right individual.