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- Tasks: Support daily operations and ensure a smooth office environment in a prestigious banking organisation.
- Company: Join a leading financial services firm with a dynamic corporate culture.
- Benefits: Gain valuable experience, develop skills, and work in a fast-paced environment.
- Other info: Opportunity for career growth and exposure to health & safety responsibilities.
- Why this job: Be at the heart of operations and make a real impact on the workplace.
- Qualifications: 3+ years in a supervisory role, strong organisational skills, and calm under pressure.
The predicted salary is between 35000 - 45000 £ per year.
Our prestigious financial services client is seeking an experienced facilities or office services professional who enjoys operating in a fast-moving corporate environment where no two days are the same. Working within a highly professional financial services setting, the role offers broad exposure across facilities coordination, business support, health & safety, archiving governance, supplier management and wider operational support functions.
The position sits at the heart of the business and plays a key role in ensuring the smooth day-to-day running of the office environment. From overseeing document archiving processes and maintaining business continuity systems, through to supporting environmental initiatives and providing hands-on operational assistance where required, this is a varied and visible role with genuine responsibility.
The organisation is seeking an individual who is proactive, highly organised and comfortable managing multiple priorities simultaneously. Candidates who enjoy ownership, can work calmly under pressure and are happy rolling up their sleeves when needed will thrive in this environment. The role also offers exposure to wider Health & Safety and operational governance responsibilities, making it an excellent opportunity for someone looking to further develop within a corporate financial services infrastructure environment.
Key Accountabilities- Support the Assistant Manager in overseeing mailroom staff operations on a day-to-day basis
- Support Facilities team in managing the security function and site access protocols.
- Support the Administration Manager during the annual insurance renewal process and risk assessment.
- Process occasional calls from external contacts or clients in a professional manner
- Maintain new joiner / leavers register and support the HR department with any reporting requests in this regard.
- Maintain fixed asset register and carry out physical asset reviews.
- Input into the Banking system all entries on a monthly basis
- Maintain the access control system, produce daily/monthly reporting
- Authorise and send purchase orders, ensuring adherence to procurement budgets.
- Manage inventory and procurement for stationery, printing, and essential office suppliers.
- Monitor document archiving online database to ensure data integrity and ease of retrieval.
- Review/authorise document archiving Intake Forms processed by the mail room
- Produce document archiving destruction report to all departments on a yearly basis
- Update Everbridge (Emergency Notification System), to ensure staff contact data is current for business continuity.
- Assist in Health & Safety functions
- Maintain Fire Safety awareness portal and ensure completion of DSE (Display Screen Equipment) assessments.
- Assist facilities management with environmental initiatives and associated tasks
- Provide proactive desk-side cover and hands-on support for team members during periods of absence or peak workloads to ensure all administrative service levels are maintained.
- Any other duties as directed including adhoc / occasional duties (sickness cover) including covering reception, helping with archiving, moving boxes, now and again.
- At least 3 years of experience in a supervisory role, preferably within any financial services
- Proven ability to manage competing priorities and remain calm under pressure within a high-stakes, fast-paced corporate environment.
- Strong understanding of Health & Safety and its application within a professional services or financial office setting.
- Excellent knowledge of Microsoft applications
Facilities & Administration Officer - Prestigious Banking Org in London employer: MARKET TALENT
Contact Detail:
MARKET TALENT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Administration Officer - Prestigious Banking Org in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a Facilities & Administration Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about supporting a smooth office environment, think of examples from your past experiences that showcase your organisational skills and ability to handle multiple priorities under pressure.
✨Tip Number 3
Don’t just wait for job alerts! Actively search for opportunities on our website and apply directly. Tailor your application to highlight your experience in facilities coordination and health & safety, making it clear why you’re the perfect fit for this fast-paced role.
✨Tip Number 4
Follow up after interviews with a thank-you email. It’s a great way to reiterate your interest in the position and remind them of your key strengths. Plus, it shows you’re proactive and genuinely excited about the opportunity!
We think you need these skills to ace Facilities & Administration Officer - Prestigious Banking Org in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your experience in facilities coordination and any relevant health & safety knowledge to show us you’re the right fit for this role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your proactive nature and organisational skills will help us keep the office running smoothly.
Showcase Your Experience: Don’t just list your previous jobs; tell us about specific achievements or projects that demonstrate your ability to manage multiple priorities and work calmly under pressure. We love seeing real examples!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at MARKET TALENT
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key accountabilities and responsibilities listed, such as managing the security function and supporting health & safety initiatives. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Given that this role requires someone who can manage multiple priorities, be ready to share specific examples from your past where you successfully juggled various tasks. Think about times when you had to remain calm under pressure and how you handled those situations.
✨Prepare Questions About Their Operations
Come prepared with insightful questions about their facilities management and operational processes. This shows your genuine interest in the role and helps you understand how you can contribute to their team. Ask about their current challenges or any upcoming projects related to environmental initiatives.
✨Demonstrate Proactivity
The organisation is looking for someone who enjoys taking ownership. Be ready to discuss instances where you took the initiative in your previous roles, whether it was improving a process or stepping up during busy periods. Highlighting your proactive nature will resonate well with them.