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- Tasks: Support quality management and compliance in a dynamic logistics environment.
- Company: Join Polar Speed, a leading provider of temperature-sensitive transportation solutions in the UK.
- Benefits: Enjoy 28 days holiday, a pension scheme, and exclusive UPS perks.
- Why this job: Be part of a reputable company making a real impact in pharmaceutical logistics.
- Qualifications: Strong organisational skills and a proactive attitude are essential; training provided.
- Other info: Enhanced disclosure checks required for successful applicants.
The predicted salary is between 38000 - 42000 £ per year.
Based at Polar Speed Distribution Ltd, 8 Chartmoor Road, Leighton Buzzard, LU7 4WG
Salary: £38,000 per annum.
Monday to Friday working 0700-1530, 0800-1630 and 0900-1730. 40 hours per week.
Polar Speed, a UPS company, is a logistics company and innovative provider of temperature sensitive transportation and pharmaceutical supply chain solutions in the UK. The company specialises in active temperature-controlled deliveries to hospitals, pharmacies, wholesalers and medical care surgeries as well as to end patients which it serves through its homecare business. Its customers include some of the best known pharmaceutical brands in the world.
We offer a wide range of benefits including 28 days holiday (including bank holidays) building to 33 days (including bank holidays) in the sixth full holiday year and a company pension scheme, and UPS Perks At Work scheme.
Due to the nature of the work we do and for successful applicants, Polar Speed will be required to process enhanced disclosure criminal record checks.
Key Responsibilities:- Supporting the Operational Excellence Manager with the maintenance of the quality management system (QMS) in accordance with the GDP guidelines, GPhC, ISO 9001 and ISO 13485 and 14001 standards.
- Supporting Depot Managers with the ongoing compliance with relevant standards, legal requirements, regulations and the PSDL documented policies and procedures.
- Investigation of incidents, including deviations, non conformances, client feedback and customer complaints, including the logging, notification and full investigation.
- Works with the operational training team.
- Supporting the preparation of responses to Depot audit findings/CAPA and action plans.
- Supporting in the preparation and review of risk assessments for risk management and change control requests.
- Supporting document owners, ensuring the effective and timely completion of all documentation within the QMS, in line with procedures for the control of documents, physical and electronic records.
- Participating in meetings to discuss incident investigations, CAPA, change control and risk assessment.
- Assisting with the monitoring and evaluation of trends in warehouse, transportation, and vehicle temperature conditions to ensure that products and orders are stored and transported in the correct conditions.
- Reviewing records relating to premises and equipment, including temperature records, alarm tests, calibration certificates and maintenance records.
- Completing client transportation questionnaires.
- Evaluating KPI reports for internal and external customers.
- Identify potential gaps in the processes and make recommendations for possible improvements.
- Strong organisational and communication skills, with excellent attention to detail.
- Able to show initiative and be proactive, working well under pressure.
- Able to build effective working relationships with other members of the operations excellence team, internal customer and clients.
- Good understanding of the quality standards required and being able to promote a positive quality culture within the company.
- Must appreciate the need to retain confidentiality where appropriate.
- Able to use Word, Outlook, Excel, Teams and PowerPoint.
- Use of electronic QMS (Zen QMS) and Polar Track - training will be required as required.
- Demonstrate a general understanding of company policies and procedures, pharmaceutical logistics and supply chain.
- Knowledge of General Distribution Practice.
Operations Excellence Specialist in Leighton Buzzard employer: Marken
Contact Detail:
Marken Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Excellence Specialist in Leighton Buzzard
✨Tip Number 1
Familiarise yourself with the specific quality management systems and standards mentioned in the job description, such as GDP guidelines, ISO 9001, and ISO 13485. This knowledge will not only help you understand the role better but also demonstrate your commitment to operational excellence during interviews.
✨Tip Number 2
Network with professionals in the pharmaceutical logistics sector, especially those who have experience with temperature-sensitive transportation. Engaging in conversations about industry challenges and solutions can provide valuable insights and may even lead to referrals.
✨Tip Number 3
Prepare to discuss real-life examples of how you've contributed to quality improvement initiatives or compliance in previous roles. Highlighting your proactive approach and problem-solving skills will resonate well with the hiring team.
✨Tip Number 4
Research Polar Speed and its parent company UPS to understand their values and culture. Tailoring your conversation to align with their mission and demonstrating your enthusiasm for their work in pharmaceutical logistics can set you apart from other candidates.
We think you need these skills to ace Operations Excellence Specialist in Leighton Buzzard
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Operations Excellence Specialist role. Emphasise your knowledge of quality management systems, compliance standards, and any experience in logistics or pharmaceutical supply chains.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for operational excellence and your understanding of the pharmaceutical logistics industry. Mention specific examples of how you've contributed to quality improvements or compliance in previous roles.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and communication skills. Provide examples of how you've shown initiative and worked under pressure, as these are key attributes for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Operations Excellence Specialist position.
How to prepare for a job interview at Marken
✨Understand the Company and Its Values
Before your interview, take some time to research Polar Speed and its role within UPS. Familiarise yourself with their commitment to quality and compliance in pharmaceutical logistics. This will help you align your answers with their values and demonstrate your genuine interest in the company.
✨Prepare for Technical Questions
Given the specialised nature of the Operations Excellence Specialist role, be ready to discuss quality management systems, GDP guidelines, and ISO standards. Brush up on your knowledge of these areas and think of examples from your past experience that showcase your understanding and application of these principles.
✨Showcase Your Problem-Solving Skills
The role involves investigating incidents and identifying gaps in processes. Prepare to discuss specific instances where you've successfully resolved issues or improved processes in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Demonstrate Strong Communication Skills
As you'll be working closely with various teams and stakeholders, it's crucial to exhibit excellent communication skills during the interview. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you've built effective working relationships in the past.
